Executive Assistant

About the role

The Executive Assistant provides high‑level administrative, strategic, and operational support to senior leadership to ensure the smooth and effective execution of key priorities. This role serves as a trusted partner to senior leaders, proactively managing complex and dynamic calendars, coordinating internal and external communications, and acting as a key point of contact for stakeholders. The Executive Assistant handles highly sensitive and confidential information with discretion, prepares materials and briefings to support decision‑making, and facilitates meetings, travel, and key initiatives. In addition, this role anticipates needs, streamlines workflows, and helps align day‑to‑day activities with broader organizational goals, enabling leaders to focus on strategic outcomes.

Responsibilities

• Provides comprehensive, day‑to‑day executive administrative support to senior leaders and/or division.
• Anticipates needs, proactively manages priorities, and resolves issues independently.
• Oversees complex calendar management for senior leader(s), all company sponsored travel, and executive communications.
• Identifies risk, gaps and process improvements opportunities and provides recommendations.
• Supports leader readiness for key internal and external executive committee meetings (e.g., HPET, HPOR, BOC, RABs, etc.) by reviewing agendas and minutes, ensuring materials are complete and aligned, coordinating executive prep time, tracking decisions and action items, issuing post‑meeting summaries, and partnering with administrative stakeholders as appropriate.
• Provides end‑to‑end coordination and administrative leadership for key internal and external executive committee meetings (e.g., HPET, HPOR, BOC, RABs, etc.), including preparing and managing agendas and materials, calendaring, facilitating meeting logistics, capturing minutes, and ensuring follow‑through on outcomes and deliverables.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Drives post meeting follow‑through (owners, due dates, closure) and maintains momentum when the executive is out of office.
• Leads and/or coordinates divisional special projects, cross‑functional initiatives or senior‑level leader specific projects.
• Partners or leads efforts in arranging on‑ and off‑site meetings, arranges for audio‑visual equipment and other related resources.
• Provides executive level support to key officer as needed.
• Collaborates and trains divisional administrative staff on office procedures and protocols.
• Develops and documents administrative processes and best practices.
• Acts as a trusted advisor regarding scheduling, communications, and operations.
• Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies’ mission and values, adhering to the Corporate Code of Conduct, and leading to the Lifetime Way values and beliefs.
• Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.
• Performs other functions as assigned by management.

Requirements

• Ability to work prolonged periods sitting and/or standing at a workstation and working on a computer.
• Ability to travel across the Health Plan service region for meetings and/or trainings as needed.
• Ability to work in a home office for continuous periods of time for business continuity.
• Ability to hear, understand, and speak clearly while using a