Executive Assistant

About the Role

The role serves as the central operational hub for two high-performing Product and Engineering executives, managing complex schedules, cross-functional communication, and strategic administrative priorities in a fast-paced technology environment. This position ensures that leadership time is optimized and aligned with core business objectives, handling critical day-to-day logistics with precision and speed. Operating entirely in a remote capacity from the Raleigh area, the role requires an individual who can proactively anticipate executive needs, manage shifting priorities across multiple time zones, and maintain absolute confidentiality. The successful candidate will act as a force multiplier, streamlining administrative workflows and acting as a bridge between executives and internal and external partners.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones, resolving scheduling conflicts proactively and protecting executive focus time
• Coordinate comprehensive domestic and international travel logistics, including flights, lodging, ground transportation, and detailed itineraries
• Prepare, edit, and proofread meeting agendas, presentations, and executive summaries using Google Workspace, Slack, and Notion
• Track and reconcile monthly expense reports, purchase orders, and vendor invoices in compliance with corporate financial policies
• Facilitate seamless communication across engineering and product teams by routing inquiries, drafting announcements, and tracking key action items
• Organize virtual and occasional in-person leadership offsites, including venue sourcing, agenda coordination, and technical setup logistics

Requirements

• 4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar coordination role, preferably within a high-growth technology company
• Exceptional proficiency with digital productivity tools, including Google Workspace (Calendar, Docs, Sheets), Slack, Zoom, and modern project management software
• Proven ability to maintain strict confidentiality and exercise excellent judgment when handling sensitive organizational information
• Strong project coordination skills with the ability to manage multiple competing tasks under tight deadlines without sacrificing quality
• Bachelor's degree or equivalent practical administrative experience

Skills

• Experience supporting product, engineering, or design teams (bonus)
• Familiarity with task management tools like Jira or Asana (bonus)