Executive Assistant

About The Role The role is the operational engine behind senior leadership at a fast-growing technology company: managing executive calendars, communications, and cross-functional coordination so leaders can stay focused on product, customers, and growth. This is a high-trust, high-throughput position. The successful candidate will anticipate needs before they're raised, keep multiple executives' priorities organized, and serve as a connective hub for a distributed, remote-first team. Key Responsibilities Manage complex, evolving calendars for 2-3 senior executives, resolving conflicts and protecting focus time across multiple time zonesCoordinate domestic and international travel end-to-end, including flights, lodging, ground transport, and visa or expense documentationDraft, triage, and prioritize high-volume email and Slack communications on behalf of executives, flagging items that need immediate attentionPlan and execute leadership meetings, board materials, all-hands, offsites, and team events from agenda to logistics to follow-upTrack action items across stakeholders, chase loose ends, and maintain organized systems for docs, contracts, and records in Google Workspace and NotionProcess expense reports, invoices, and light procurement using tools like Expensify or RampHandle sensitive personnel, financial, and business information with absolute discretion What We Are Looking For 3-6 years of executive assistant, chief-of-staff, or office management experience supporting C-level or VP-level leadersExpert command of Google Workspace, Slack, Zoom, and calendar management at scale; familiarity with Notion, Asana, or ConfluenceDemonstrated ability to juggle competing priorities from multiple executives without dropping detailExcellent written and verbal communication, including drafting polished correspondence on behalf of leadershipProven track record handling confidential information with sound judgmentBachelor's degree or equivalent practical experienceBonus: experience at a startup or venture-backed company; event planning for offsites or conferences; familiarity with expense and procurement tooling