Executive Assistant

About the role

The role serves as the central operational partner to senior leadership, managing complex calendars, communications, and strategic logistics in a fast-paced technology environment. The position requires high emotional intelligence and meticulous attention to detail to anticipate needs, protect executive time, and maintain seamless administrative workflows across distributed teams.

Responsibilities

• Manage dynamic, high-volume calendars across multiple time zones using Google Workspace and automated scheduling tools
• Coordinate comprehensive domestic and international travel logistics, including complex itineraries and visa processing
• Prepare meeting agendas, compile briefing materials, and track action items to ensure leadership accountability
• Handle sensitive and confidential information with absolute discretion and professional judgment
• Process monthly expense reports, invoice approvals, and internal team documentation using tools like Expensify and Notion
• Plan and execute remote and in-person team offsites, company-wide meetings, and stakeholder events end-to-end

Requirements

• 3-6 years of experience supporting C-suite executives in a high-growth technology or startup environment
• Advanced proficiency with Google Workspace, Zoom, Slack, and travel management platforms
• Exceptional written and verbal communication skills with meticulous attention to detail
• Demonstrated ability to prioritize competing demands and handle ambiguity with poise
• Bachelor's degree or equivalent practical administrative experience

Skills

• Experience coordinating Board of Directors meetings (bonus)
• Experience scaling internal operations for remote teams (bonus)