Executive Assistant

About The Role The role supports senior executives at a fast-growing technology company, owning the calendars, communications, and logistics that keep leadership focused on the business. This is a fully remote position supporting executives across multiple time zones. You will work at the center of a fast-moving organization: coordinating with finance, HR, and operations, managing sensitive information with discretion, and serving as a trusted extension of the executives you support. Key Responsibilities Manage complex executive calendars across time zones, prioritizing requests and protecting focus timeBook and coordinate domestic and international travel, including visas, itineraries, and expense reconciliation in Expensify or CoupaRun meeting logistics end-to-end: agendas, pre-reads, Zoom coordination, and follow-up on action itemsDraft, triage, and manage confidential correspondence in Gmail and Slack on behalf of executivesPlan and execute offsites, board meetings, and team events, managing vendors, budgets, and logisticsOwn expense reporting, vendor invoices, and administrative workflows with clean documentationBuild and maintain process docs, trackers, and SOPs in Notion or Confluence to keep the team organized What We Are Looking For 3-6 years of executive assistant or office management experience supporting C-level leaders, ideally in techExpert-level proficiency with Google Workspace, Zoom, Slack, and travel/expense platformsTrack record of handling confidential information with absolute discretion and sound judgmentExceptional written communication; able to draft polished correspondence on an executive's behalfHighly organized with the ability to juggle competing priorities and shift plans on short noticeBachelor's degree or equivalent practical experienceBonus: experience supporting a distributed/remote leadership team, familiarity with board meeting logistics, or proficiency with scheduling tools like Calendly and Reclaim