Executive Assistant

About the role

We’re looking for an Executive Assistant to provide high-quality administrative and operational support to our executive leadership team. In this role, you’ll help keep priorities organized, communication flowing, and day-to-day execution running smoothly.

Core Responsibilities

• Manage complex calendars, scheduling, and meeting logistics for executives.
• Prepare agendas, materials, notes, and follow-ups for meetings.
• Act as a trusted point of contact for internal and external stakeholders.
• Prioritize requests, track action items, and keep projects moving.
• Support executive team operations, events, and ad hoc initiatives as needed.
• Handle confidential information with discretion and professionalism.
• Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel for select executive needs.
• Manage expenses and administrative workflows.
• Cook up internal and external meetings as well as executive meetings and leadership sessions.
• Absorb materials, schedules, and follow-ups.
• Aid in organizing recurring leadership rhythms and communication.
• Coordinate vendors, venues, catering, RSVPs, supplies, and communications.
• Partner with People Operations / Marketing on event planning and execution.
• Create consistency in employee-facing experiences.
• Perform other duties as assigned.

Preferred Skills & Experience

• A high school diploma or equivalent required.
• Experience supporting executives, senior leaders, or busy teams in an administrative or operational capacity.
• Strong organization, attention to detail, and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Sound judgment, discretion, and comfort handling confidential information.
• Proactive problem-solving skills and a service-oriented mindset.
• Ability to work independently, anticipate needs, and follow through reliably.
• Comfort using common workplace tools for scheduling, communication, documents, and project tracking.

Physical Requirements

• Required to stand, walk, and sit.
• The position may require a visit to project sites occasionally.
• The position requires a normal range of hearing.
• The employee must be able to lift 20 lbs. occasionally.
• Requires prolonged sitting with 15% of the time spent bending and reaching.
• Must have manual dexterity sufficient to operate a computer keyboard and calculator.
• Noise levels are consistent with a standard office environment.

Perks & Benefits

• Employee Stock Ownership Plan
• Quarterly Bonus Program
• Health, life, 401(k), dental and vision insurance
• Short-term, long-term disability insurance and leave
• Gym Reimbursement Program
• Paid holidays
• Paid Time Off
• Bereavement leave
• Discretionary incentives, if applicable

Equal Opportunity Employer

We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.