Executive Assistant

About the role

Empowered Staffing is partnered with a family-owned, full-service scrap metal recycling facility serving the Dallas-Fort Worth area since 1994. The company purchases and processes ferrous and non-ferrous metals including aluminum, brass, copper, stainless steel, and more from both commercial clients and the general public, paying competitive rates and promoting environmentally sustainable practices. We are seeking an experienced and highly organized Executive Assistant to provide high-level administrative and personal support to the company's executive leadership. This is a hands-on role for someone who is proactive, highly detail-oriented, and comfortable managing both professional and personal responsibilities.

Responsibilities

• Provide comprehensive administrative and executive support to company leadership.
• Manage calendars, appointments, meetings, calls, emails, and daily schedules.
• Draft, organize, and respond to professional communications on behalf of the executive.
• Manage and track deadlines, follow-ups, signatures, projects, and outstanding tasks.
• Maintain organized to-do lists and ensure important items are completed on time.
• Prepare and maintain spreadsheets, reports, documents, and other business materials.
• Coordinate business meetings, lunches, charitable events, and other company activities.
• Assist with personal scheduling, errands, appointments, bills, and other personal matters as needed.
• Handle confidential and sensitive information with a high level of discretion.
• Anticipate the executive's needs and proactively identify ways to improve efficiency and organization.
• Coordinate occasional transportation, errands, and other tasks requiring flexibility.
• Monitor and respond to urgent calls, texts, or requests outside of normal business hours when necessary.
• Perform other administrative and personal support duties as assigned.

Requirements

• 8-10+ years of Executive Assistant, Personal Assistant, or high-level administrative experience preferred.
• Proven experience supporting senior-level executives or business owners.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, deadlines, and responsibilities independently.
• Highly proactive with strong follow-through and the ability to anticipate needs.
• Strong proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Ability to handle confidential and personal information with complete discretion.
• Comfortable managing both professional and personal responsibilities.
• Strong judgment, professionalism, reliability, and a service-oriented mindset.
• Ability to work independently with minimal direction in a fast-paced, hands-on environment.
• Flexibility to work occasional extended hours or Saturdays when business needs require.