Executive Assistant

Edrington · New York, NY · 3 days ago

On-siteAdministrative$80k–$100k/yrFull-time

About the role

The Executive Assistant will support three senior roles within the Executive Leadership Team, including the RMD/CEO. This role is primarily office-based and requires managing complex calendars, scheduling, and meeting coordination.

Responsibilities

Manage complex calendars, scheduling, and meeting coordination.
Organize executive travel, accommodation, and logistics, including handling changes and disruptions.
Process expenses accurately and on time.
Cook up and coordinate Executive Leadership Team and other leadership meetings, including agendas, materials, logistics, catering, and follow-up actions.
Prioritize and manage incoming communications on behalf of executives.
Prepare presentations, reports, correspondence, and briefing materials.
Build effective relationships with internal and external stakeholders.
Support office operations, including meeting rooms, catering, visitor management, and technical setup.
Partner with Executive Assistants and Office teams to deliver leadership events, town halls, and key meetings.
Track actions, deadlines, and priorities to support delivery of business objectives.
Represent the Executive team professionally and maintain a strong office presence to support business needs.
Finance & Legal Support:
- Manage invoice processing, coding, and submission, ensuring timely reconciliation and budget alignment.
- Support governance, compliance, and operational activities.
- Absorb and assist with licensing, regulatory filings, and product registrations.
- Cook up and coordinate finance and legal meetings, including agendas, travel, accommodation, catering, and visiting guests.

Requirements

Bachelor’s or master’s degree, or qualified by experience.
Experience in an Executive Assistant capacity, commensurate to this level of role.
Advanced proficiency in MS office; AI experience welcomed.
Strong communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
Independent thinker, self-motivated, and proactively solution-focused.
Flexible, adaptable, and quick to adapt to change.
Superior organization skills and attention to detail; rely on checklists, time-blocking, and understanding the importance of implementing systematic processes.
A strong team player with a positive can-do mindset; dynamic and energetic professional.
Working knowledge of SAP and Concur advantageous.
Highly accountable and someone who values integrity and consistency.
Ability to work with highly sensitive information, and maintain confidentiality.
Occasional travel required which may include evenings/weekends.
Eligible to work in the US.

Qualifications

We've put together some criteria that we think is important for this role, but don't worry if your experience and expertise isn't an exact match. If you feel that you can add value to our role and to Edrington more broadly, we would welcome your application and be eager to learn more about you.

Benefits

$80,000 - $100,000 + Annual Bonus
25 days of Vacation Time - including Holiday Break from December 25th through 31st
Sick Leave Days and Company Holidays
Health Insurance with Premiums fully paid by Edrington for Employees and Dependents
Save for retirement and invest in your future - 401(k) Retirement Plan with Company Match
Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program
24/7 support for you and your loved ones to counseling, life coaching and information on financial, mental, and physical wellbeing
Embrace work-life harmony with hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year
Experience our exceptional brands with a generous annual product allowance and through Company Events
Embrace Excellence

Skills

Exceptional organization skills and attention to detail.
Independent thinker, self-motivated, and proactively solution-focused.
Flexible, adaptable, and quick to adapt to change.
Superior organization skills and attention to detail; rely on checklists, time-blocking, and understanding the importance of implementing systematic processes.
A strong team player with a positive can-do mindset; dynamic and energetic professional.
Working knowledge of SAP and Concur advantageous.

Pay

$80,000 - $100,000 + Annual Bonus

Schedule

Primarily office-based. Occasional travel required which may include evenings/weekends.