Executive Assistant

About the Company

Since 1973, East West Bank has served as a pathway to success. With over 110 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities, and our sustained growth and expertise in industries like real estate, entertainment and media, private equity and venture capital, and high-tech help build sustainable businesses and expand our associates' potential for career advancement. Headquartered in California, East West Bank (Nasdaq: EWBC) is a top-performing commercial bank with a strong foundation, an enterprising spirit and a commitment to absolute integrity. East West Bank gives people the confidence to reach further.

Overview

The Executive Assistant is responsible for providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of C-suite level Executive.

Responsibilities

• Manage multiple complex calendars, scheduling meetings and events for several C-suite level Executives
• Coordinate corporate meetings and departmental functions including conference room reservations and setup for board meetings
• Greet and maintain contact with department visitors and clients; serve as first line of communication between clients and bank while delivering excellent customer service and demonstrating a high degree of professionalism and confidentiality
• Anticipate the needs and apply strategic business thinking to support the Executives
• Make appropriate, informed decisions regarding the EVPs' scheduling
• Develop and prepare reports, documents, and presentations for department staff as directed
• Maintain accurate bank corporate records/filing system including board related documents to be reviewed by auditors and regulators
• Screen calls and prioritize emails
• Maintain a high level of professionalism and confidentiality in work assignments and documents
• Process and maintain correspondence, files, records and minutes, and perform other specific duties
• Coordinate detailed travel arrangements at domestic and international level for Executives and Board of Directors
• Prepare expense reports, submit timecards, and handle special assignments
• Maintain office supplies inventory
• Assist with Receptionist relief for breaks, lunch and as needed
• Perform other duties and special projects as assigned by Executive Assistant
• May perform other duties as assigned

Qualifications

• 15+ years of related experience in an executive administrative capacity reporting directly to high level executives
• Experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients
• Strong organizational skills, attention to detail and problem solving skills
• Ability to prioritize multiple tasks with minimal supervision
• Ability to work efficiently and calmly under pressure in a fast paced environment
• Highly professional and interpersonal skills when dealing with clients, employees, executives and board of directors
• Self-motivated and proactive with minimal guidance
• Excellent verbal and written communication
• Excellent time management skills and ability to prioritize assignments/tasks
• Must be able to take initiative, be adaptable and multi-task to meet multiple deadlines
• Flexibility in work schedule
• Expert in Microsoft Excel, Word and PowerPoint
• Professional working proficiency in Mandarin is a plus
• Applicants must have legal authorization to work in the United States. We do not offer visa sponsorship at this time.

Compensation

The base pay range for this position is USD $30.00/Hr. - USD $45.00/Hr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.