Executive Assistant

About the role

Provide assistance and support to in-house legal team and VP Human Resources with respect to core administrative responsibilities, as well as special projects.

Dyno Nobel is a global leader in commercial explosives, manufacturing and blasting technology, delivering innovative solutions to the mining, quarry, construction, and seismic industries. With a legacy of safety, performance, and technical excellence, Dyno Nobel is known for pushing the boundaries of what's possible in commercial explosives—helping customers optimize operations, improve productivity, and reduce environmental impact. Backed by a team of dedicated professionals and a commitment to continuous improvement, Dyno Nobel sets the standard for reliable and responsible blasting manufacturing and services worldwide.

Responsibilities

• As the executive assistant, you will support the in-house legal team with respect to core administrative responsibilities, as well as special projects, with particular responsibility for processing payments, corporate record compliance, scheduling, safety leadership and tracking of all legal training.
• Provide administrative support to in-house attorneys, as needed, by facilitating the execution and filing of contracts and other legal documents.
• Administrative responsibilities also include accounts payable; detailed reporting and input/maintenance of in-house tickler system, in-house legal training, CLE training, and corporate records.
• Provide administrative support to VP HR, including reconciling expenses, scheduling travel etc.
• Provide administrative support to Risk Manager/Americas, as needed.
• Responsibilities include accounts payable, file management.
• Maintain a current and historical database of all corporate records and files for litigation purposes.
• Responsible for the scanning and preservation of permanent legal records.
• Assist other departments with scanning and preservation requirements.
• Maintain a current Certificate of Authority of Notary Public, and provide notarization of company documents, as required.
• File, monitor and maintain Dyno Nobel databases related to training, litigation and corporate records, to provide accurate and current information as required, by continually monitoring incoming data and updating database records on a regular basis.
• File, monitor and maintain Dyno Nobel legal database relating to accounts payable for budget, audit and litigation purposes.
• Organize and oversee annual record review day. This includes working with