Executive Assistant

Summary

The Executive Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude.

Duties and Responsibilities

- Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies - Transcribing minutes from meetings/conference calls into actions and following up for completion or escalations accordingly - Maintaining SOPs and working instructions to ensure they are always up-to-date and distributing them between the team both onshore and offshore - Checking invoice portal and maintaining follow-ups on outstanding invoices with operators - Making travel arrangements, such as booking flights, cars, and making hotel/reservation reservations - Following up on meeting tasks and completion - Creating, updating, and editing documentation - Managing vendor management documentation, reporting, and scorecards, which are updated by vendors and distributed between the Management team - Organizing and preparing meeting schedules for various departments

Educational Background / Work Experience

- Bachelor’s degree in Business Administration preferred - 5-7 years of project management, administration experience - Data entry experience - Experience managing multiple projects, deadlines, and teams that directly report to the candidate - Working knowledge of general office equipment

Skills & Competencies

- Excellent organization and computer skills - Attention to detail - Desire to be proactive and create a positive experience for others - Ability to work to deadlines, frequent changes, and new priorities; strong communications skills and teamwork abilities - Proficient in using Microsoft applications, particularly PowerPoint and Excel - Excellent written and verbal communication skills - Ability to complete complex administrative tasks with minimal supervision - Comfortable with routine shifts in demands - High degree of attention to detail

Physical and/or Mental Requirements / Working Conditions

While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision.

At Will Employment

DSV Lead Logistics employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law. Additionally, each employee has the right to terminate his/her employment at any time.