Executive Assistant

Location: Houston, TX (on-site) | Employment Type: Permanent

About the Role

We are looking for an Executive Assistant to serve as a key liaison between executives and internal/external stakeholders, ensuring efficient operations, effective communication, and seamless coordination of executive priorities. The ideal candidate is professional, proactive, adaptable, and thrives in a fast-paced environment while handling sensitive and confidential information with discretion.

Responsibilities

• Executive Calendar & Meeting Management
  • Manage complex calendars, schedules, and meeting logistics for senior leaders.
  • Coordinate recurring leadership meetings, site management meetings, and Quarterly Business Reviews (QBRs).
  • Prepare and distribute agendas, presentations, meeting materials, and communications.
  • Track meeting outcomes, action items, and follow-up activities.
• Travel & Expense Management
  • Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
  • Process travel and business expenses in accordance with company policies.
  • Manage corporate credit card reconciliations and expense reporting.
• Department Operations & Administrative Support
  • Support daily departmental operations and administrative processes.
  • Coordinate on-site and off-site meetings, customer visits, and site visits.
  • Manage facility arrangements, catering, invitations, and meeting materials.
  • Order and coordinate office supplies for field-based employees.
• Leadership & Recognition Program Support
  • Support Safety and Medical Services Leadership Teams by coordinating meetings and business reviews.
  • Administer the Service Zenith Recognition Program, including participant communications, travel logistics, and event coordination.
  • Serve as the primary liaison with external travel partners and vendors.
• Records Management
  • Maintain executive and departmental records, organizational charts, team directories, and confidential documentation.
  • Ensure proper document control, organization, security, and confidentiality.

Requirements

• High School Diploma required; additional education preferred or equivalent combination of education and experience.
• 10+ years of administrative support experience, preferably supporting senior executives or C-level leaders.
• Experience handling confidential and sensitive information.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Excellent verbal and written communication skills.
• Exceptional organizational, prioritization, and multitasking abilities.
• Ability to work accurately and efficiently in a fast-paced environment.
• Flexible, adaptable, and detail-oriented.
• Strong teamwork and relationship-building skills.

Benefits

• Medical, dental, and vision insurance
• Life, short- and long-term disability coverage
• 401(k) with company match
• Over 4 weeks of paid time off, plus holidays and parental leave
• Flexible spending accounts and employee assistance program
• Select locations also offer free parking, an on-site gym, cafeteria, and game room

About Us

Draeger is guided by the principle “Technology for Life,” supporting our people in every aspect of their lives. We have several sites across North America, including headquarters in Telford, PA, as well as locations in Andover, MA, Houston, TX, and Mississauga, Ontario.