Executive Assistant

About the Role & Team

This Executive Assistant will join Disney Consumer Products (DCP) to support the SVP, Americas & Global Softlines. The position requires someone who has a professional communication style, pays close attention to detail, thinks ahead, and has great organizational skills. The role involves handling confidential information with a high level of integrity and discretion, and representing senior executives both inside and outside the company. This is a full-time role based in Glendale, CA.

Responsibilities

• Proactively anticipate challenges and needs, ensuring seamless operations by preparing ahead for scheduling, materials, deadlines, and logistical requirements.
• Manage a heavy calendar, coordinating meetings among executive teams across multiple time zones, often with short notice.
• Handle all travel arrangements and trip oversight, including complex multi-country travel, and related expense management and processing.
• Assist with departmental tasks, including conference room requests, team events, employee recognition, and offsites.
• Schedule both virtual and in-person meetings, town halls, and offsites with global attendees, coordinating meeting spaces, conference calls, or video conferences.
• Manage and prepare documents, including meeting agendas, presentation materials, and recap notes.
• Maintain strict confidentiality with respect to all matters and documents.
• Interact with internal departments, senior executives, team members, external organizations, retailers, licensees, and others globally.
• Support basic office functions, such as ordering supplies, including hardware and software.
• Promote teamwork internally and externally, working well with executives, staff, and external associates at all levels.
• Assist with special projects as needed.
• Perform other administrative duties as requested or as responsibilities dictate.

Requirements

• 7+ years of proven administrative experience supporting senior-level executives in a corporate environment.
• Demonstrated ability to prioritize, meet deadlines, make decisions, and change course quickly.
• Comfortable working in fast-paced environments with the ability to maintain professionalism under pressure.
• Strong ability to anticipate needs and be proactive, resourceful, and flexible.
• Strong people skills, including the ability to work effectively with executives, assistants, and staff at all levels.

Skills

• Strong proficiency with Microsoft 365 Office programs, SAP, Concur, Coupa, and the ability to quickly learn new technologies for Mac, iPhone, and iPad.
• Exceptional organizational and follow-through skills with the ability to work on multiple projects simultaneously.
• Effective verbal and written communication skills.
• Proactive in improving productivity and efficiency.

Preferred Qualifications

• Experience at The Walt Disney Company and understanding of its business units and disciplines.
• Proven experience with Video Teleconferencing (VTC) equipment and applications.
• Experience working in entertainment, marketing, or consumer products environments.
• Experience working with international territories and time zones.
• Experience supporting teams in multiple locations.
• Bachelor’s degree or equivalent experience.

Benefits

Disney offers a rewards package that includes health and savings benefits, as well as special extras unique to Disney. Learn more about our benefits and perks.

Pay

The hiring range for this position based in Glendale, CA is $79,400.00 - $106,400.00. The base pay offered will take into account internal equity and may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience. A bonus and/or long-term incentive units may also be provided as part of the compensation package, in addition to medical, financial, and other benefits.