Executive Assistant

Position Summary

The Executive Assistant (EA) provides high-level administrative, organizational, and strategic support to senior executives. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The EA serves as a trusted partner, enabling executive effectiveness by anticipating needs, streamlining operations, and ensuring seamless day-to-day execution.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
• Act as a gatekeeper, prioritizing and managing executive communications (email, calls, correspondence)
• Anticipate executive needs and proactively address issues before they arise
• Prepare meeting agendas, presentations, reports, and briefing materials
• Attend meetings as needed to capture notes, action items, and follow-ups
• Cook up internal and external meetings with senior leaders, board members, and stakeholders
• Coordinate a wide variety of assignments of moderate to large scope, importance, and complexity
• Partner with the executive to support strategic initiatives and operational priorities
• Track deliverables, deadlines, and key action items across multiple workstreams
• Support budget tracking, expense reporting, and invoice processing as required
• Handle sensitive and confidential information with the highest level of discretion
• Support special projects and ad hoc initiatives assigned

Qualifications

• A High School Diploma/GED
• 3+ years of experience providing administrative support to senior-level executives
• Demonstrated ability to manage complex and competing priorities
• Delivers a variety of services or support at a senior level while independently implementing policies and procedures appropriate to the environment
• Has a broad knowledge of the support/service specialty area coupled with a wide, solid and seasoned understanding of methods, techniques, resources, and operational impact
• Demonstrates initiative, creativity and consistent reliability while handling a large and/or complex caseload

Preferred Qualifications

• Experience supporting C-suite or executive leadership teams
• Strong business acumen and understanding of organizational dynamics
• Experience working in a fast-paced, matrixed, or highly regulated environment