Executive Assistant

We are seeking a highly proactive, tech-savvy Executive Assistant to support the VP, Commercial North America. This role goes beyond traditional administrative support—serving as a strategic partner who anticipates needs, drives efficiency, and leverages modern tools (including AI-enabled solutions) to optimize executive productivity.

About the role

The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates sound judgment, and operates with a high degree of ownership, discretion, and adaptability. This individual will also provide occasional support to other senior leaders for travel coordination and on-site event execution.

Responsibilities

• Manage a complex and ever-changing executive calendar; prioritize competing demands with a strategic mindset
• Coordinate and execute internal and external meetings, leadership sessions, and customer engagements
• Prepare high-quality materials including presentations, reports, meeting agendas, and communications
• Draft and manage correspondence on behalf of the VP, ensuring timely follow-up and alignment
• Arrange domestic and international travel, optimizing for cost, efficiency, and executive preferences
• Manage expense reporting and ensure compliance with corporate travel and expense policies
• Support travel coordination for additional senior leaders as needed
• Lead logistics for leadership meetings, workshops, and off-site events (virtual and in-person)
• Coordinate cross-functional activities, acting as a central point of contact when needed
• Assist with company-wide or departmental initiatives, including communications and reporting
• Leverage modern productivity tools and AI (e.g., Copilot, automation tools, scheduling platforms) to improve workflows and reduce manual effort
• Identify opportunities to streamline processes and introduce efficiencies across executive support activities
• Maintain and manage digital files, systems, and workflows with a focus on organization and accessibility
• Handle confidential and sensitive information with the highest level of discretion
• Proactively identify issues and resolve them independently with minimal direction
• Serve as a trusted liaison across internal teams and external partners

Requirements

• Bachelor’s degree preferred; equivalent experience considered
• 5–8+ years supporting senior executives in a dynamic, fast-paced environment
• Experience supporting VP-level or above strongly preferred
• Experience in a remote or hybrid environment is a plus
• Exceptional organizational and prioritization skills with strong attention to detail
• Proven ability to operate independently and anticipate executive needs
• Strong written and verbal communication skills
• High level of professionalism, judgment, and discretion
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Experience with collaboration and productivity tools (e.g., Teams, SharePoint, project tools)
• Comfort using and learning new technologies, including AI-powered tools and automation platforms
• Position may require 10% domestic travel

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit
• The employee is frequently required to walk
• The employee is occasionally required to stand
• The employee must occasionally lift and/or move up to 10 pounds

Pay

$80,000 - $97,800

Benefits

• Annual performance bonus
• Medical, dental, and vision benefits
• 401K match
• Other applicable compensation plans