Executive Assistant.
Department of War Education Activity (DOWEA) · Alexandria, VA · 1 mo ago
AdministrativeFull-time
We need to output HTML fragment with sections only if there is real specific content. The posting includes duties, requirements, qualifications, additional info (some boilerplate). We need to extract duties (list), requirements (list), qualifications (list). Also maybe "Pay" or "Schedule" not present. Benefits not present. So we will have sections: Duties (maybe heading "Responsibilities"? The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Duties likely map to Responsibilities. So we can use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Duties likely map to Responsibilities. So we can use Responsibilities
for duties. Then Requirements
for conditions of employment. Then Qualifications
for who may apply, specialized experience, etc. Also maybe "Additional information" could be considered but not required heading; we could include as part of Qualifications or separate? The instruction: include a section ONLY when posting has real, specific content for it. The additional info includes things like selection restrictions, salary includes locality pay, probationary period, reasonable accommodation, etc. That is substantive. Could be placed under a heading like "Additional Information" but not in the list of allowed headings. The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Additional info not listed; maybe we can incorporate into Qualifications or Requirements. Probably better to put probationary period, reasonable accommodation, etc under Requirements or Qualifications? They are more like conditions of employment, so maybe under Requirements. But we already have Requirements for conditions of employment (male applicants, citizenship, direct deposit, trial period, suitability). Additional info includes selection restrictions, salary includes locality pay, probationary period (again), reasonable accommodation, commitment statements. Could be merged.
We must not repeat job title. No metadata like Job ID.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from duties, requirements, qualifications, and additional info (like salary includes locality pay, probationary period, reasonable accommodation, etc). Must not omit.
We need to format as - for any list of duties/requirements/benefits. For prose, use
. So we need to decide what is list vs prose.
Duties: multiple sentences each starting with a verb. Could be list items. We'll make
- each duty.
Requirements: list of conditions: Male applicants born after Dec 31, 1959 must complete Pre-Employment Certification Statement for Selective Service Requirement. Proof of U.S. Citizenship required. Direct deposit of pay is required. One year trial or probationary period may be required. Appointment subject to a suitability/fitness determination, as determined by a background investigation. Also additional info: Selection is subject to restrictions resulting from Department of War referral system for displaced employees. Salary includes applicable locality pay or Local Market Supplement. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the This position requires a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest Reasonable Accommodation (RA) Requests: ... etc. Also commitment statements.
We need to keep all that. Could be list items as well.
Qualifications: Who May Apply list (many categories). Then "In order to qualify, you must meet the experience requirements described below." Then experience refers to paid/unpaid etc. Then "Specialized Experience: One year of specialized experience which includes: coordinate taskings, executive engagements, and schedules by using existing web-based and digital tools; and manage correspondence and suspense processes by reviewing, assigning, and tracking high-priority actions, ensuring accurate, timely responses and effective coordination on sensitive matters." Then "Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11)." Then "Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted." Then "Additional information Selection is subject to restrictions resulting from Department of War referral system for displaced employees." Actually that appears again; we already included. Might be duplicate.
We need to avoid duplication. The posting has duplicated lines? It says "Additional information Selection is subject to restrictions resulting from Department of War referral system for displaced employees." appears earlier in Requirements? Actually earlier we saw "Selection is subject to restrictions resulting from Department of War referral system for displaced employees." under Additional information after Salary includes... So it's duplicate. We should not repeat duplicate lines. We need to preserve all substantive information but not repeat duplicated lines. So we should include each unique piece once.
Let's extract unique substantive pieces.
Duties:
- Directs the administrative operations of the office.
- Ensures the most efficient and effective support is provided to the COO in the execution of his/her responsibilities.
- Establishes and exercises control over the Chief Operating Officer's (COO) calendar for daily, weekly, and monthly activities.
- Provides advisory services on a variety of administrative and editorial issues which impact on DoWEA.
- Serves as the Directorate’s administrator and primary manager for the web-based suspense tracking system.
- Responsible for the day-to-day operations and customer support to the Financial and Business Operations (FBO) Directorate.
Requirements/Conditions of employment:
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
- Proof of U.S. Citizenship required.
- Direct deposit of pay is required.
- One year trial or probationary period may be required.
- Appointment subject to a suitability/fitness determination, as determined by a background investigation.
- Selection is subject to restrictions resulting from Department of War referral system for displaced employees.
- Salary includes applicable locality pay or Local Market Supplement.
- This position requires a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest.
- In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service.
- Continued employment requires written certification that it advances the public interest.
- Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: (URL omitted? but we can keep phrase).
- Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Qualifications:
- Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
Interagency Career Transition Assistance Plan
Land Management Workforce Flexibility Act
Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program, DoW Retained Grade Preference Eligible
Veterans Employment Opportunity Act (VEOA) of 1998
- In order to qualify, you must meet the experience requirements described below.
- Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
- Specialized Experience: One year of specialized experience which includes: coordinate taskings, executive engagements, and schedules by using existing web-based and digital tools; and manage correspondence and suspense processes by reviewing, assigning, and tracking high-priority actions, ensuring accurate, timely responses and effective coordination on sensitive matters.
- Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).
- Education: Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
We also have "Additional information Selection is subject to restrictions resulting from Department of War referral system for displaced employees." Already captured.
We must not include boilerplate like cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. We have removed application instructions (like "You will be asked to identify..." that's part of qualifications, okay). We kept that.
Now we need to output HTML fragment with sections only if real content. We'll have:
Responsibilities
- ... each duty
Requirements
- ... each requirement
Qualifications
- ... each qualification item
But some qualification items are long paragraphs; still okay as - containing prose.
We must not include headings with empty content.
Check for any content that might be considered boilerplate: "Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution." That's substantive, keep.
Now ensure we didn't miss any duty: we have six.
Check requirements list: we have many items. Ensure we didn't miss "One year trial or probationary period may be required." Already there. Also "Appointment subject to a suitability/fitness determination, as determined by a background investigation." Good.
Check if any duplicate: we have "One year trial or probationary period may be required." and later "This position requires a 1-year probationary period during which the agency evaluates your fitness..." Both are about probation but slightly different; keep both.
Now format.
We need to output only HTML fragment, no /, no markdown fences.
Let's craft.
We'll need to escape any HTML special characters? The text includes apostrophes,
. So we need to decide what is list vs prose. Duties: multiple sentences each starting with a verb. Could be list items. We'll make
- each duty.
Requirements: list of conditions: Male applicants born after Dec 31, 1959 must complete Pre-Employment Certification Statement for Selective Service Requirement. Proof of U.S. Citizenship required. Direct deposit of pay is required. One year trial or probationary period may be required. Appointment subject to a suitability/fitness determination, as determined by a background investigation. Also additional info: Selection is subject to restrictions resulting from Department of War referral system for displaced employees. Salary includes applicable locality pay or Local Market Supplement. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the This position requires a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest Reasonable Accommodation (RA) Requests: ... etc. Also commitment statements.
We need to keep all that. Could be list items as well.
Qualifications: Who May Apply list (many categories). Then "In order to qualify, you must meet the experience requirements described below." Then experience refers to paid/unpaid etc. Then "Specialized Experience: One year of specialized experience which includes: coordinate taskings, executive engagements, and schedules by using existing web-based and digital tools; and manage correspondence and suspense processes by reviewing, assigning, and tracking high-priority actions, ensuring accurate, timely responses and effective coordination on sensitive matters." Then "Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11)." Then "Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted." Then "Additional information Selection is subject to restrictions resulting from Department of War referral system for displaced employees." Actually that appears again; we already included. Might be duplicate.
We need to avoid duplication. The posting has duplicated lines? It says "Additional information Selection is subject to restrictions resulting from Department of War referral system for displaced employees." appears earlier in Requirements? Actually earlier we saw "Selection is subject to restrictions resulting from Department of War referral system for displaced employees." under Additional information after Salary includes... So it's duplicate. We should not repeat duplicate lines. We need to preserve all substantive information but not repeat duplicated lines. So we should include each unique piece once.
Let's extract unique substantive pieces.
Duties:
- Directs the administrative operations of the office.
- Ensures the most efficient and effective support is provided to the COO in the execution of his/her responsibilities.
- Establishes and exercises control over the Chief Operating Officer's (COO) calendar for daily, weekly, and monthly activities.
- Provides advisory services on a variety of administrative and editorial issues which impact on DoWEA.
- Serves as the Directorate’s administrator and primary manager for the web-based suspense tracking system.
- Responsible for the day-to-day operations and customer support to the Financial and Business Operations (FBO) Directorate.
Requirements/Conditions of employment:
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
- Proof of U.S. Citizenship required.
- Direct deposit of pay is required.
- One year trial or probationary period may be required.
- Appointment subject to a suitability/fitness determination, as determined by a background investigation.
- Selection is subject to restrictions resulting from Department of War referral system for displaced employees.
- Salary includes applicable locality pay or Local Market Supplement.
- This position requires a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest.
- In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service.
- Continued employment requires written certification that it advances the public interest.
- Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: (URL omitted? but we can keep phrase).
- Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Qualifications:
- Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
Interagency Career Transition Assistance Plan
Land Management Workforce Flexibility Act
Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program, DoW Retained Grade Preference Eligible
Veterans Employment Opportunity Act (VEOA) of 1998
- In order to qualify, you must meet the experience requirements described below.
- Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
- Specialized Experience: One year of specialized experience which includes: coordinate taskings, executive engagements, and schedules by using existing web-based and digital tools; and manage correspondence and suspense processes by reviewing, assigning, and tracking high-priority actions, ensuring accurate, timely responses and effective coordination on sensitive matters.
- Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).
- Education: Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
We also have "Additional information Selection is subject to restrictions resulting from Department of War referral system for displaced employees." Already captured.
We must not include boilerplate like cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. We have removed application instructions (like "You will be asked to identify..." that's part of qualifications, okay). We kept that.
Now we need to output HTML fragment with sections only if real content. We'll have:
Responsibilities
- ... each duty
Requirements
- ... each requirement
Qualifications
- ... each qualification item
- containing prose. We must not include headings with empty content. Check for any content that might be considered boilerplate: "Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution." That's substantive, keep. Now ensure we didn't miss any duty: we have six. Check requirements list: we have many items. Ensure we didn't miss "One year trial or probationary period may be required." Already there. Also "Appointment subject to a suitability/fitness determination, as determined by a background investigation." Good. Check if any duplicate: we have "One year trial or probationary period may be required." and later "This position requires a 1-year probationary period during which the agency evaluates your fitness..." Both are about probation but slightly different; keep both. Now format. We need to output only HTML fragment, no /, no markdown fences. Let's craft. We'll need to escape any HTML special characters? The text includes apostrophes,