Executive Assistant

Key Responsibilities

• Own and manage the CEO’s complex calendar, including scheduling, prioritization, and real-time adjustments.
• Cook up meetings, offsites, investor sessions, and cross-functional reviews with precision and professionalism.
• Triage email, draft communications, and ensure timely follow-up on key actions and commitments.
• Prepare agendas, capture notes, and track action items across leadership and operational meetings.
• Manage travel logistics, itineraries, reservations, and expense reporting.
• Serve as the CEO’s operational partner—anticipating needs, removing friction, and ensuring focus on the highest-impact priorities.
• Support office operations, vendor coordination, and onsite logistics as needed.
• Maintain confidentiality and handle sensitive information with discretion and judgment.
• Build scalable administrative processes as the company grows from early-stage to multi-team operations.
• Expand responsibilities over time as the role may transition from part-time to full-time, including broader operational support and cross-functional coordination.

Required Skills & Qualifications

• 5–10 years of experience supporting a senior executive, ideally in a startup or high-growth environment.
• Exceptional calendar management, organizational, and prioritization skills.
• Strong written and verbal communication abilities; comfort drafting emails and internal communications.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to operate independently, make sound decisions, and anticipate needs without constant direction.
• Proficiency with tools such as Google Workspace, Slack, Zoom, and basic project-tracking systems.
• Comfortable working onsite in Palo Alto and adapting to a dynamic, fast-paced environment.
• Bonus: experience supporting a technical founder or CEO, or familiarity with early-stage company operations.

Compensation

Compensation target hourly rate for this role is $40–$60 per hour depending on experience.

Equal Opportunity Employer

We are an equal opportunity employer. We value a range of perspectives and experiences and make employment decisions based on merit and business needs. We do not discriminate on the basis of legally protected characteristics.