Executive Assistant

Decision Technologies was founded to help bridge the gap between Department of Defense and Federal Government acquisition programs and technology to help our customers optimize their decision-making process. Our areas of expertise include Systems Engineering, Program Management, In-Service Engineering, Equipment Repair, Research and Development, Test and Evaluation, and Intelligence and Counterintelligence Support. We cultivate talented problem-solvers focused on performance with industry-leading teamwork and responsiveness.

About the role

The selectee will perform as the Decision Technologies Executive Assistant for a US Navy Weapons Engineering and Program Acquisition Support contract. This is a 100% on-site, in-office position in Arlington, VA. You must be eligible for a DoD Secret clearance.

Responsibilities

• Provide planning and administrative support to the Program Manager (U.S. Navy Captain) and Front Office personnel.
• Prepare, track, update, maintain, and distribute schedules, calendars, action item lists, status reports, directories, and program documentation.
• Assist in preparing correspondence and presentations.
• Plan, organize, schedule, and execute SC meetings, RAM Launcher Working Groups, RAM Missile Working Groups, CIWS In-Process Reviews, Program Manager Reviews (PMR), and other programmatic/technical meetings, conferences, and working groups.
• Prepare announcements, agendas, correspondence, information packages, briefing materials, SC decisions, and meeting minutes.
• Coordinate and support on-site execution of meeting events, including audio-visual connectivity support.
• Support IWS 11.0 efforts in the development and conclusion of necessary PEO IWS 11 MOAs/MOUs and amendments.
• Draft and/or review correspondence and MOA/MOU documentation (SSOIs, Draft MOAs, MOUs, SOW, MOA Annexes, etc.).
• Liaison with government, contractor, and field activities to resolve MOA/MOU issues.
• Answer phones and emails, and escort guests in the government office spaces.
• Plan and review travel and manage office travel plans.
• Track office supplies, create name tags, and serve as overall office manager.

Requirements

• At least 4 years’ experience as a prior Executive Assistant for a U.S. Navy program office.
• Experience managing other peoples’ calendars as a delegate using Microsoft Outlook.
• Experience with the Defense Travel System (DTS).
• Experience serializing and executing formal Navy correspondence on Navy letterhead.
• Proactive office management to ensure all office operations run smoothly.
• Experience with SharePoint, Teams, and Office 365 collaboration tools—specifically U.S. Navy FlankSpeed.

Pay

The pay range for this role is $55,000 - $75,000 USD per year.

Benefits

• Competitive Paid Time Off.
• Comprehensive Medical, Dental, and Vision Insurance.
• Employee Assistance Programs.
• Flexible Spending Accounts (Medical, Dependent Care & Commuter).
• Company-paid Short Term, Long Term, Life, and AD&D Insurance.
• 401(k) match.
• Tuition Reimbursement.
• Paid Certifications.