Executive Assistant

About the Role

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today. The Executive Assistant to the Chief Digital Officer (CDO) provides comprehensive administrative support to the CDO and additional administrative and coordination support to Digital leadership, combining executive administrative support with day‑to‑day coordination across the gallery’s digital, technology, and data teams.

Responsibilities

• Executive support: Provide comprehensive administrative support to the CDO, including calendar management, scheduling, and maintaining daily task, call, and follow‑up lists. Anticipate scheduling conflicts, protect time for priority work, and adjust plans as needs change.
• Digital leadership support: Provide additional administrative and coordination support to members of Digital leadership, including scheduling, meeting preparation, travel, expenses, and follow‑up, with priorities aligned with the CDO.
• Meeting coordination: Schedule internal and external meetings across time zones; prepare agendas, briefing materials, and supporting documents; and capture notes and action items as requested. Track follow‑ups and flag outstanding items for the CDO.
• Travel and expenses: Arrange domestic and international travel, prepare detailed itineraries, coordinate changes, and submit accurate expense reports in a timely manner.
• Communications: Draft and organize routine correspondence, presentations, and meeting materials. Communicate professionally with colleagues, external partners, and vendors on the CDO’s behalf, as directed.
• Team coordination: Support the logistics of team meetings, staff trainings, new‑tool rollouts, and internal events, including scheduling, materials, communications, and expenses.
• Invoices and vendor administration: Submit invoices, maintain supporting documentation, and coordinate with the gallery’s Finance team to track payment status and resolve