Executive Assistant

About the Role

This is a hybrid remote/in-office role, requiring up to three days in the office per week, with flexibility to accommodate executive schedules and meetings. Medidata Executive Assistants (EAs) are experienced professionals responsible for advanced administrative duties, supporting up to four executives. They manage correspondence, prepare research, act as the executive's "gatekeeper," and handle complex special projects, including meeting coordination. EAs must understand the executives' work styles and priorities to manage their time effectively.

Responsibilities

• Serve as a trusted partner, understanding executive priorities and work style while managing complex, constantly changing calendars.
• Coordinate with internal and external executives and assistants, prioritizing competing demands.
• Anticipate needs, identify challenges, and develop solutions independently.
• Excel in a fast-paced Sales environment, managing multiple priorities and adapting to changing business needs.
• Build strong relationships with executives, senior leaders, clients, and partners while understanding the urgency of a Sales organization.
• Maintain organization, accuracy, and attention to detail in managing calendars, meetings, communications, and special projects.
• Coordinate domestic and international travel and process expenses accurately.
• Handle confidential information with discretion and remain calm under pressure.
• Plan and execute on-site and off-site meetings, dinners, and events, providing hands-on office support.

Qualifications

• Minimum of five years' experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager.
• Experience handling confidential information.
• Proficiency in Google Apps, Concur, and other technology solutions.
• Ability to respond to management direction and solicit feedback for performance improvement.
• Proactive and demonstrates initiative.
• High level of accuracy and thoroughness, with attention to detail.
• Strong multitasking and interpersonal skills, with the ability to work in a team environment.

Pay

The base salary pay range for this position in New York City is $79,500 - $106,000. Compensation may vary based on location, function, level, and experience.

Benefits

• Medical, dental, life, and disability insurance.
• 401(k) matching.
• Family leave and flexible paid time off.
• 10 paid holidays per year.

Medidata is an equal opportunity employer, committed to non-discrimination and providing reasonable accommodations for qualified individuals with disabilities.