EXECUTIVE ASSISTANT

About the role

Daniel Defense is looking to hire an executive assistant to support the Chief Revenue Officer (CRO) and other C-suite executives. The ideal candidate should have 5+ years of experience supporting senior management in a manufacturing organization.

Responsibilities

• Completes a wide variety of professional and personal responsibilities for the CRO and various C-Suite Executives, including managing an active calendar of appointments.
• Completes expense reports, composes and prepares confidential correspondence, arranges travel plans, and compiles documents for meetings.
• Supports the CRO and other C-Suite Executives with personal tasks, develops and formats executive-level presentations, and compiles regular or special reports.
• Organizes and coordinates conference calls, compiles and prepares reports, and composes correspondence of various grades and character.
• Manages complex and confidential email accounts, organizes executive office mail, and acts as a liaison to keep the executive informed of commitments.
• Coordinates meetings, dinners, and other events, and ensures the CRO and other C-Suite Executives' schedules are followed.
• Communicates with the Executive Leadership Team, Directors, and other senior leadership/management teams on matters related to the CEO's initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CRO and other C-Suite Executives.
• Edits and completes first drafts for written communications to external stakeholders and follows up on contacts made by the CRO and other C-Suite Executives.
• Supports the company's environmental health and safety principles, policies, and procedures, and contributes to the company's standards on high integrity, safety, fairness, and equity.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Facilitates cross-divisional coordination of travel and outreach plans.
• Prioritizes conflicting needs, handles matters expeditiously, and follows through on projects to successful completion.
• Maintains discretion and confidentiality in relationships with all necessary parties.
• Adheres to compliance with applicable rules and regulations regarding company matters.

Requirements

• Associate’s degree or equivalent experience preferred.
• Strong work tenure: 5+ years experience supporting senior management in a manufacturing organization.
• Proven ability to handle confidential information with the highest degree of discretion and integrity.
• Self-starter with excellent verbal and written communication skills.
• Curious, driven to learn, willing to try new tasks.
• Anticipates needs and is proactive, able to act on initiative.
• Excellent time management, prioritization, and attention to detail.
• Experience and interest in internal and external communications, partnership development, and outreach.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media web platforms.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners or associates.
• Ability to influence others to meet deadlines and remain calm under pressure.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity, highly resourceful team-player, and ability to be effective independently.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Recognizes and works in accordance with the company's values.

Skills

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Adobe Acrobat
• Social Media web platforms

Benefits

N/A

Pay

N/A

Schedule

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