Executive Assistant
Dalio Family Office · Westport, CT · 2 mo ago
Full-time
Day-to-day Responsibilities
- Provide direct administrative support for both the Head of Global Strategic Planning and the Chief of Staff oCEO, with activities including:
- Manage complex and dynamic calendars
- Liaise with internal stakeholders and external parties for communication and on-site scheduling
- Coordinate among all schedules, calendars and other shared activities
- Plan and set up appointments and activities proactively and accurately
- Ensure efficient use of time while enabling executives’ shifting priorities
- Process and follow up on service and support needs, including IT, purchasing, facilities, travel, and expense reimbursement
- Support various departmental (pillar) projects from inception to execution, holding accountability for the time management and workflow process to ensure excellent results
- Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow
- Aid with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes as needed, distributing, and checking on follow-up items
- Aid with document preparation, management and archiving
- Perform finance administrative transaction processing, such as Concur expense report submission and bank reconciliations
- Support office community and employee caring activities
- Assist with event planning and coordination of employee milestone celebrations
Qualifications
- Minimum of 8 years of Executive Assistant or similar experience in a high intensity office setting, preferably having supported multiple executives
- Discreet and professional in handling sensitive and/or confidential information and maintaining high integrity
- Excellent with Microsoft Word, Outlook, Power Point, OneDrive, SharePoint; at least basic Excel knowledge
- Experience managing projects in a fast-paced, high caliber environment
- Experience with Monday.com, JIRA, Concur, and Sage Intacct
- Experience coordinating office events and employee centric activities