Executive Assistant

We are currently seeking candidates for an Executive Assistant opportunity at a highly successful boutique investment management firm located in Boston, MA.

About the role

This is a 3-6+ month contract-to-hire role supporting a hybrid work model.

Responsibilities

• Manage calendars (Microsoft Outlook), scheduling, and travel logistics for C-suite and senior leaders
• Prepare materials for internal meetings, board meetings, and investor communications
• Screen and prioritize incoming communications and act as a gatekeeper for leadership's time
• Handle expense reporting, correspondence, and confidential documents with discretion
• Oversee office operations, vendor relationships, and facilities needs
• Manage office supplies, equipment, and coordinate with IT/external vendors as needed
• Serve as primary point of contact for building management and office-related logistics
• Plan and execute internal events, offsites, and client meetings
• Support new-hire onboarding logistics (equipment, workspace setup, welcome materials)
• Assist with ad hoc projects and special initiatives as directed by leadership

Requirements

• Bachelor's degree required
• 2–5 years of executive assistant, administrative assistant, or office management experience, ideally in investment management, financial services, or professional services
• Strong organizational skills, attention to detail, and discretion with sensitive information
• Excellent written and verbal communication
• Proficiency in Microsoft Office, including Microsoft Outlook for calendar management
• Self-starter who anticipates needs and problem-solves independently

Pay

$40–$55/hour (depending on experience)