Executive Assistant

About the role

This is a 100% remote, full-time Executive Assistant position open to candidates in the United States. The role supports customer scheduling, service coordination, records, logistics support, and operational workflows through organized remote execution, accurate documentation, clear communication, and dependable follow-through.

Responsibilities

• Provide organized administrative support by managing documents, schedules, correspondence, records, and follow-up.
• Maintain accurate digital files and task records to ensure information can be located, reviewed, and handed off without unnecessary delay.
• Coordinate meetings, deadlines, requests, or routine communications using approved tools and documented procedures.
• Prepare summaries, trackers, spreadsheets, or supporting materials for teams working across customer scheduling, service coordination, records, logistics support, and operational workflows.
• Handle confidential or business-sensitive information carefully and communicate exceptions promptly to the appropriate team member.

Requirements

• Demonstrated ability to perform Executive Assistant work or closely related training/experience with reliable accuracy and follow-through.
• Comfort using common remote-work tools, web-based systems, spreadsheets, email, shared documents, and role-appropriate business software.
• Clear written and verbal communication skills, including the ability to document questions, decisions, status, and exceptions.
• Strong attention to detail and the ability to manage deadlines, repetitive tasks, or multiple priorities without losing record quality.
• Authorization to work in the United States and the ability to maintain a reliable internet connection and suitable private workspace for this remote position.

Skills

• Follow-up
• Remote Collaboration
• Process Documentation
• Confidentiality
• Record Management
• Spreadsheet Management
• File Management
• Workflow Coordination

Pay

Base compensation: $48,000–$62,000 per year, depending on experience and demonstrated role alignment.

Schedule

Full-time, 100% remote within the United States.