Executive Assistant

Essential Responsibilities

• Manage the President & CEO's calendar, meetings, travel, and daily priorities.
• Prepare correspondence, reports, presentations, and meeting materials.
• Screens and prioritize communications and requests.
• Cook up executive meetings and maintain confidential records and files.

Leadership Team Coordination

• Cook up Executive and Senior Leadership Team meetings.
• Prepare agendas, meeting materials, and meeting summaries.
• Track action items, deadlines, and follow-up commitments.
• Maintain executive priority and accountability tracking systems.
• Support annual planning and organizational goal-setting activities.

Board & Governance Support

• Serve as administrative liaison to the Board of Directors.
• Cook up Board and Committee meetings.
• Prepare Board agendas, packets, minutes, and supporting materials.
• Maintain governance records and monitor follow-up actions.

Stakeholder & Organizational Support

• Serve as a primary point of contact for the Office of the President.
• Cook up executive outreach, community engagement activities, and special events.
• Support organizational policy administration and documentation management.
• Provide administrative support to the Medical Director as assigned.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum of 5 years of executive support experience supporting senior leaders.
• Exceptional organizational, communication, and administrative skills.
• Advanced proficiency in Microsoft Office and related business technologies.
• Demonstrated ability to manage multiple priorities and deadlines.
• High degree of professionalism, discretion, and confidentiality.

Preferred

• Experience supporting a CEO, President, Executive Director, or C-suite executive.
• Experience working with Boards of Directors.
• Experience in healthcare, nonprofit, or mission-driven organizations.

Core Competencies

• Executive Presence
• Organization & Planning
• Communication Excellence
• Relationship Management
• Project Coordination
• Accountability & Follow-Through
• Confidentiality & Professional Judgment

Success in This Role

A successful Senior Executive Assistant will:

• Effectively manage executive priorities and scheduling.
• Ensure productive Board and leadership meetings.
• Maintain accountability for executive and leadership action items.
• Reduce administrative burden on the President & CEO.
• Foster strong coordination among leadership, Board members, and stakeholders.

Other Duties

This position description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of responsibilities. Duties may change based on organizational needs.

Equal Opportunity/Affirmative Action Employer committed to creating a culturally diverse workforce that serves the various needs of our clients.