Executive Assistant

Job Summary

We're seeking an Executive Assistant who will operate as a trusted partner, anticipating needs, solving problems, and bringing order to fast-moving situations. This role supports both work and life, managing priorities, communication, and personal logistics.

Principal Duties and Responsibilities

• Stay ahead of what matters by keeping priorities clear, aligning calendars, and protecting time.
• Anticipate needs and solve problems before they arise, ensuring follow-through on key initiatives and commitments.
• Create order from complexity by building systems, bringing clarity to ambiguous situations, and turning ideas into organized plans.
• Own the details (work and life) by managing scheduling, coordination, and communication, and supporting personal and family logistics.
• Be a thought partner, speaking up when necessary, pushing back with clarity and respect, and helping make things better.

Education Requirements

• Bachelor's degree or equivalent

Experience/Skills Requirements

• 5+ years of experience supporting senior leaders in a fast-paced environment
• Exceptional organization, prioritization, and calendar management skills
• Strong written and verbal communication skills with a high level of professionalism
• Ability to handle confidential information with discretion and sound judgment
• Proactive, detail-oriented problem solver with strong Microsoft Office skills and the ability to manage multiple priorities

Physical Requirements

• Must be able to walk up to 3 miles
• Must be able to lift 25 to 50 lbs

Schedule/Requirements

• The base schedule is Monday-Friday, 9am-5pm, but must be flexible based on the Associate Executive Pastor's needs and high-impact events at Crossroads.
• Potential for some travel and weekend hours.

Crossroads Staff Qualities

• Mission Oriented: Committed to the Crossroads mission and expectations in the staff “I Promise” document, including using the Bible as the ultimate standard of truth, practicing spiritual disciplines, tithing, and pursuing personal purity.
• Availability: Expected to work outside of “normal” schedule for All Hands on Deck high-impact events, participate in all-staff meetings, day of solitude, offsites, etc.
• Authenticity: Communicates clearly, directly, and honestly, even under stress, and does so with a sustained positive attitude and demeanor.
• Personal Leadership: Envisions, energizes, and enables others to operate at full potential.
• Collaborative Self-starter: Thrives as an individual contributor and works well on a team.
• Proactive Problem Solver: Takes initiative to understand departmental objectives, adapts to changing and fluid environments, and proactively solves problems.
• Humility: Puts others above self and takes ownership of mistakes.
• Learner: Desires growth and learning from others.
• Flexibility: Able to quickly shift between projects as organizational direction and needs change, able to successfully balance competing priorities.