Executive Assistant

Agency Critical Mass

About the role

The Executive Assistant provides overall organizational support to the CEO, President, GM, CFO, and SVP’s. They play a key role in managing agendas, responding appropriately to various correspondence, coordinating meetings, travel and expenses, and personal tasks for the Executives. This seasoned employee is the go-to person for any questions related to the exec team. In addition, the executive assistant forms strong relationships with all employees, lending a helping hand where needed.

Responsibilities

• Respond to and/or delegate various correspondences on behalf of the full office C-suite and executive level team members
• Work closely with the entire office, including leads and the office manager to make sure that internal functions or global projects run smoothly
• Manage multiple agendas, while assisting the exec in prompt and effective management of meetings, conference calls and timelines
• Handle a wide and complex variety of administrative support duties and tasks such as owning schedules, managing calendars, booking travel and running errands (coffee runs, Christmas shopping, lunch orders etc.)
• Manage all DSOW (Detailed Statement of Work) tasks and organize electronic legal files
• Organize office monthly meetings with presentations, updates, set up etc.
• Maintain client confidence and protect operations by keeping information confidential

Requirements

• 2-3 years of professional experience, preferably as an Executive Assistant or Senior Secretary
• Highly proficient in the use of MS Office products, Visio, PowerPoint
• Superior communication skills, both oral and written and excellent word processing skills
• A stickler for detail and takes ownership of tasks and drives through to completion
• Ability to multi-task and meet tight deadlines
• Must work well under pressure
• Customer service focused attitude
• Must be flexible

Pay

$65,000–$75,000

Schedule

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.