Executive Assistant
Position Summary
Crimson Brand Partners is seeking a highly organized, polished, and proactive Executive Assistant to support the Chief Executive Officer. This individual will serve as a trusted partner to the CEO, ensuring exceptional organization, communication, and execution across the office while representing the company with professionalism in every interaction.
Key Responsibilities
Manage and prioritize the CEO's complex calendar, ensuring efficient scheduling and alignment with organizational priorities.
Protect the CEO's time by proactively managing requests, prioritizing meetings, and anticipating scheduling conflicts.
Serve as an extension of the CEO's office by representing the CEO professionally with internal and external stakeholders.
Cook up and manage internal and external meetings, including agendas, briefing materials, itineraries, and follow-up action items.
Arrange domestic travel, accommodations, and logistics.
Prepare expense reports and manage executive administrative needs.
Serve as the primary point of contact for Board members, executive leadership, corporate partners, donors, and other VIP stakeholders.
Welcome and professionally introduce clients, Board members, elected officials, university leaders, and distinguished guests.
Cook up and manage Board meetings, committee meetings, executive retreats, and special events.
Maintain strict confidentiality while handling sensitive information.
Represent the CEO and Crimson Brand Partners with professionalism during athletic events, donor functions, community events, and executive hospitality opportunities.
Aid with event logistics, guest management, seating arrangements, credential distribution, and executive hosting responsibilities.
Work evenings, weekends, and occasional holidays as business needs require.
Help establish and maintain efficient office operations.
Cook up and manage meetings, catering, office visitors, and executive conference rooms.
Maintain filing systems, organizational records, and confidential documents.
Support special projects and strategic initiatives as assigned.
Qualifications
Minimum 5 years of experience supporting C-suite executives or senior executive leadership.
Exceptional calendar management skills with experience coordinating complex executive schedules.
Outstanding verbal and written communication skills.
Demonstrated professionalism, executive presence, and exceptional interpersonal skills.
Strong organizational skills with meticulous attention to detail.
Ability to exercise sound judgment and maintain absolute confidentiality.
Advanced proficiency with Microsoft Office, Outlook, Teams, PowerPoint, Excel, and modern productivity software.
Ability to multitask and thrive in a fast-paced, high-expectation environment.
Preferred
Experience supporting CEOs, Presidents, or executive leadership teams.
Experience coordinating Board of Directors meetings and governance activities.
Characteristics We're Looking For
Exceptionally organized and detail-oriented.
Professional and polished in appearance and communication.
Calm under pressure.
Resourceful and proactive.
Able to anticipate needs before being asked.
Highly dependable and responsive.
Comfortable interacting with executives and influential stakeholders.
Willing to work flexible hours, including nights and weekends when business demands require.
Why Crimson Brand Partners?
Crimson Brand Partners is building one of the most innovative brand and partnership organizations in collegiate athletics. This role offers a unique opportunity to work alongside the CEO, interact with leading corporate executives and university leadership, and play a meaningful role in shaping a rapidly growing organization. If you are a polished professional who enjoys being at the center of executive operations and takes pride in making leaders more effective, we encourage you to apply.