Executive Assistant

Executive Support & Strategic Partnership

Partner with and provide administrative support to the Executive Leadership Team (ELT), including SVP/VP leaders, to meet business needs.
Act as a liaison between the C-level executive, senior leadership, Board members, and internal/external partners.
Proactively manage the executive’s priorities, ensuring time, information, and resources are aligned with organizational goals.
Prepare executive briefing materials, decision memos, presentations, and follow-up actions for meetings and strategic engagements.
Anticipate needs and issues, identify risks, and provide recommendations to support executive decision-making.

Calendar, Communication, & Workflow Management

Independently manage a complex, high-volume calendar, balancing competing priorities with business acumen and diplomacy.
Draft, edit, and refine executive correspondence, communications, and talking points.
Gatekeep and triage internal/external communications, escalating or resolving matters based on urgency, importance, and strategic alignment.
Ensure seamless coordination of executive workflows, operating rhythms, and organizational commitments.

Confidential Information & Issue Resolution

Handle highly sensitive organizational, personnel, and financial information with absolute discretion.
Investigate issues, gather data, and provide executive-level recommendations or resolutions.
Represent the executive in addressing inquiries, disputes, or confidential matters with professionalism and authority.

Meeting, Event, & Logistics Ownership

Plan, organize, and execute executive-level meetings, Board sessions, strategic reviews, and leadership off-sites.
Own agenda development, briefing documents, presentations, and action-item tracking.
Coordinate complex domestic and international travel, ensuring all logistics align with executive preferences and business needs.

Project & Initiative Management

Lead and support cross-functional projects on behalf of the C-level executive, acting as project manager or liaison as needed.
Track progress on organizational initiatives, ensuring alignment with milestones, KPIs, and executive priorities.
Monitor deliverables from leadership partners and ensure follow-through on commitments.

Operational & Administrative Leadership

Continuously improve processes, workflows, and tools within the executive office.
Identify and resolve inefficiencies; implement best practices for documentation, communication, and coordination.
Provide mentorship or guidance to other administrative professionals across the organization, as appropriate.

Decision-Making Authority

Independently prioritize executive workflow and allocate time/resources aligned with business priorities.
Make decisions regarding scheduling, communication routing, information flow, and issue escalation.
Act as a delegate on selected tasks requiring judgment, including internal inquiries, confidentiality-sensitive issues, and operational decisions within defined limits.
Provide recommendations and analysis that influence executive decisions, organizational planning, or strategic focus.

Requirements

• Bachelor’s degree preferred; equivalent professional experience considered.
• 7+ years of executive-level administrative support experience, with at least 3 years supporting VP-level or above.
• Experience functioning in fast-paced, high-growth, or matrixed organizations strongly preferred.

Target Compensation

• A competitive base salary range from $93,487 – $109,068.
• This position is eligible for an annual variable cash bonus, between 7.5 - 15%.
• Bonus amounts are based on individual performance.
• Final compensation within the range is influenced by many factors including role-specific skills, depth and experience level, industry background, relevant education and certifications.