Executive Assistant

About Courser

Courser accelerates the growth of IT service provider companies. We forge dynamic partnerships, leveraging our values of Teamwork, Service, Growth-Mindedness, Trust, and Innovation to deliver impactful solutions and phenomenal customer experiences. If you thrive in a fast-paced IT environment, join our rapidly expanding team and contribute to our ongoing success.

Responsibilities

• Organize and manage the executive’s schedule, including meetings, appointments, and travel arrangements, ensuring effective time management.
• Serve as a liaison between the executive and internal/external stakeholders. Screen calls, emails, and requests, responding on behalf of the executive when appropriate.
• Arrange and prepare for meetings, including setting up conference rooms, preparing agendas, compiling materials, and recording minutes as needed.
• Plan and coordinate domestic and international travel, including booking flights, accommodations, and ground transportation.
• Prepare, edit, and format documents, reports, presentations, and correspondence with accuracy and attention to detail.
• Assist with special projects and research tasks, ensuring timely completion and keeping the executive informed of project status.
• Organize and maintain files, records, and other important documentation, both physical and digital.
• Manage and submit expense reports and track reimbursements according to company policies.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Identify and implement ways to improve administrative processes for greater efficiency.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.
• Proficiency with office productivity tools, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management software.
• Excellent written and verbal communication skills, with strong attention to detail.
• Highly organized and able to multitask effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Strong time management and problem-solving skills, with the ability to anticipate needs and stay ahead of tasks.

Preferred Experience

• Experience with project management tools and software (e.g., Asana, Trello).
• Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Experience coordinating events or large-scale meetings.

Why You’ll Love Working Here

At Courser, we prioritize the personal and professional development of our employees. We offer best-in-class training, mentorship, and clear self-promotion paths to help you grow. We foster a culture of innovation and encourage challenging the status quo. With teams located across the country, we leverage a wealth of knowledge and a collaborative spirit, eager to share and grow together.

Benefits

• Competitive benefits package, including medical, dental, vision, and life insurance
• 401k match
• Unlimited vacation time after completing one full year of employment (10 vacation days for the first year)
• Paid sick time
• 10 Holidays including your Birthday and a Floating Holiday
• Healthy Lifestyle reimbursement
• Amazon Prime reimbursement
• 40 Hours for Volunteer Time
• Paid parental leave
• Reimbursement for ongoing education and certifications
• Learning and development programs