Executive Assistant

Addison, Texas | Onsite

Compensation & Schedule

• $65,000+ annually, based on experience
• Monday-Friday, traditional business hours

About the Role

Serve as a trusted right hand, gatekeeper, and thought partner to senior executives in a fast-paced corporate environment. This role drives executive efficiency through complex calendar management, travel coordination, meeting preparation, communications, and project support. Success requires discretion, strong judgment, proactive problem-solving, and consistent follow-through.

Responsibilities

• Manage complex executive calendars, prioritize appointments, resolve scheduling conflicts, coordinate meetings and conferences, and adapt to frequent last-minute changes.
• Coordinate travel logistics and itineraries, prepare executives for travel, and complete expense reports.
• Plan and support meetings, retreats, and events, including agendas, presentation materials, room setup, audio/visual needs, refreshments, notes, decisions, action items, and follow-up tracking.
• Develop PowerPoint presentations, draft executive communications, maintain document management, and interface professionally with high-level internal and external contacts.
• Manage special projects, streamline administrative processes, learn new technologies and applications, and support executives and their teams with ad hoc initiatives.

Requirements

• 5-10 years of corporate administrative experience; C-Suite or senior executive support experience preferred.
• Proven ability to manage confidential information, work independently, think strategically, and maintain exceptional attention to detail.
• Strong professional communication, interpersonal, organizational, problem-solving, and follow-through skills.

Skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Calendar, travel, expense reporting, and meeting collaboration tools
• Polished, professional demeanor with strong emotional intelligence and discretion.
• Proactive, resourceful approach with the ability to take ownership of projects and changing priorities.
• Experience identifying process improvements and helping executives adopt new technologies for greater efficiency.