Executive Assistant

About the role

The Executive Assistant provides strategic administrative and operational support to the Managing Director, Colorado and the EVP, Global Head of BU Peptides, enabling effective management of priorities, communications, schedules, and key business initiatives. This role requires exceptional organizational and planning skills, sound judgment, a high degree of discretion, and the ability to navigate multiple priorities in a dynamic, fast-paced environment. As a trusted partner to Senior Leadership, the Executive Assistant serves as a central point of coordination, fostering seamless communication and collaboration across internal and external stakeholders. The role also supports the execution of strategic projects, leadership meetings, and business operations, helping ensure alignment, efficiency, and organizational effectiveness. This position is based onsite in Boulder, Colorado. While regular in-office presence is expected to support the business and leadership team effectively, the role offers reasonable flexibility to accommodate personal appointments and other occasional scheduling needs.

Responsibilities

• Provide administrative support for the Managing Director and the EVP, Global Head of BU Peptides (“Executives”)
• Manage a complex calendar for Executives, including meetings across multiple sites, leadership meetings, customer engagements, and strategic initiatives
• Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting
• Prepare meeting agendas, presentations, briefing materials, reports, and correspondence
• Maintain awareness of organizational priorities and proactively anticipate the Executives’ needs
• Track follow-up items and commitments resulting from leadership meetings and ensure timely completion
• Prepare the Executives for meetings by gathering relevant information, documents, and background materials
• Screen and prioritize communications, including emails, phone calls, and correspondence
• Manage expense reports, invoices, and other administrative requirements
• Handle confidential and sensitive information with a high degree