Executive Assistant
Position Summary
Conti LLC is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have experience working within the construction, engineering, industrial, or project-based environment and possess the ability to manage multiple priorities in a fast-paced setting. The Executive Assistant will serve as a trusted partner to executive leadership, managing schedules, communications, travel arrangements, meetings, and special projects while maintaining the highest level of confidentiality and professionalism.
Key Responsibilities
Manage complex calendars and schedules for executive leadership.
Cook up and prioritize meetings, appointments, conferences, and events.
Prepare executive correspondence, reports, presentations, and meeting materials.
Screen and manage incoming communications, responding or escalating as appropriate.
Arrange and coordinate domestic travel, accommodations, and related logistics.
Aid with project-related documentation, contract administration, and executive reporting.
Cook up meetings with clients, subcontractors, vendors, and project teams.
Support bid submissions, proposals, project kickoffs, and executive reviews.
Track critical deadlines, project milestones, and action items.
Assist leadership with strategic initiatives and special projects.
Prepare meeting agendas and record key meeting outcomes and action items.
Maintain organized digital and physical filing systems.
Cook up company events, leadership meetings, and client functions.
Process expense reports and assist with budget tracking.
Develop and improve administrative processes and procedures.
Communicate professionally with executives, employees, clients, and business partners.
Foster strong relationships across departments and external stakeholders.
Demonstrate sound judgment in handling sensitive situations and information.
Qualifications
5+ years of Executive Assistant experience supporting senior leaders.
Experience in the construction, engineering, industrial services, manufacturing, or related industry.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
High level of discretion and professionalism.
Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word.
Ability to prioritize competing demands and meet deadlines.
Preferred Experience
Supporting C-suite executives or company owners.
Familiarity with construction project documentation and contracts.
Experience using Procore, Viewpoint, CMiC, Vista, or similar construction management software.
Associate's or Bachelor's degree in Business Administration or related field.
Experience coordinating board meetings and executive leadership events.
Key Competencies
Executive Presence
Professional Communication
Organization and Planning
Attention to Detail
Problem Solving
Confidentiality
Relationship Building
Adaptability
Project Coordination
Process Improvement
Pay
Competitive compensation package including:
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off and Holidays
Professional Development Opportunities
Employee Assistance Program
Performance-Based Incentives (when applicable)
Schedule
Flexible schedule to accommodate executive needs.
Benefits
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off and Holidays
Professional Development Opportunities
Employee Assistance Program
Performance-Based Incentives (when applicable)
About Conti LLC
At Conti LLC, we are committed to delivering excellence through innovation, collaboration, and integrity. As a member of our team, you will work closely with executive leadership and play a critical role in supporting the successful execution of complex projects and strategic initiatives.
Equal Opportunity Employer
Conti LLC is an Equal Opportunity Employer.