Executive Assistant

About the role

The Executive Assistant will provide high-level administrative and organizational support to the Executive Director, coordinating day-to-day operations and enabling critical administrative success.

Responsibilities

• Manage the Executive Director's calendar, appointments, meetings, and travel arrangements.
• Cook up leadership meetings, Board of Directors meetings, and committee meetings, including preparing agendas, materials, minutes, and follow-up items.
• Draft, edit, and distribute correspondence, reports, presentations, and other organizational communications.
• Serve as a primary point of contact for internal and external stakeholders, responding to inquiries and directing requests appropriately.
• Cook up organizational calendars, events, and meeting logistics.
• Track assignments, action items, and organizational priorities to support timely follow-up and execution.
• Maintain confidential executive, board, and organizational records and files.
• Aid in preparing grant materials, reports, presentations, and other documents for leadership as requested.
• Cook up special projects, strategic initiatives, and cross-functional efforts on behalf of the Executive Director.
• Cook up travel, registrations, memberships, and other administrative needs for organizational leadership.
• Provide general administrative support while maintaining professionalism, discretion, and confidentiality.

Requirements

• Associate's degree in Business Administration, Office Administration, Communications, or a related field required. Bachelor's degree preferred.
• Minimum of three years of progressively responsible executive or administrative support experience.
• Experience supporting senior leaders, executives, or boards of directors preferred.
• Experience in a nonprofit, education, or human services environment preferred.
• Ability to obtain and maintain all required Pennsylvania clearances, if applicable.