Executive Assistant

Responsibilities

• Provide comprehensive administrative support to the President and CEO, the Board of Directors and senior leadership, including calendar management, meeting coordination, and travel arrangements.
• Schedule Board and Board committee meetings, take minutes, organize board packets, and coordinate board events.
• Prioritize and manage incoming communications, ensuring timely follow-up and clear action items.
• Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
• Cook up and distribute meeting agendas, materials, and take notes when needed.
• Track deadlines, manage task follow-up, and support project coordination across departments.
• Maintain organized filing systems, records, and confidential information with discretion.
• Serve as a point of contact between executives, internal teams, and external partners.
• Aid with expense reporting, invoice processing, and other administrative workflows as assigned.
• Identify opportunities to improve office processes and help implement efficient administrative practices.

Qualifications

• Proven experience providing administrative or executive-level support in a professional setting.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document preparation and task execution.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency with common office software and collaboration tools, including email, calendars, spreadsheets, and presentation applications.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Professional demeanor and a service-oriented approach.