Executive Assistant

Duties and Responsibilities

• Completes a broad variety of administrative tasks for the President including managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas.
• Affords executive support in a one-to-one working relationship, serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.
• Serves as a liaison to senior management and organizes and oversees special projects.
• Communicates directly, on behalf of the President, with various constituencies on matters related to the President’s programmatic initiatives.
• Researches, prioritizes, and often follows up on issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Provides a bridge for smooth communication between the President’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as “barometer,” having a sense for the issues taking place in the environment and keeping the President updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
• Fulfills additional responsibilities as assigned.

Essential Functions

• Ability to fluently read, write and understand the English language.
• Proficiency with the following, but not limited to: active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.
• Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
• Proficiency for using web-based technologies, including database systems.
• Ability to work independently or in a team environment, with or without direct supervision.
• Excellent communication, interpersonal, customer service and organizational skills with all constituents.

Required Level of Education and Experience

• Bachelor's Degree
• Expert level written and verbal communications skills, including the ability to draft high quality correspondence for the President.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders with all constituencies.
• Demonstrative proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Progressive responsibilities within a business setting.
• Experience in working in a college environment.

Pay and Benefits

This position pays $65,000 - $70,000 annually. Employee benefits and perks are determined by employment status. For more information, please see here.

Equal Opportunity Employer

Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability. The college maintains a safe place for open discourse and overall, fosters a sense of community that welcomes everyone.