Executive Assistant

About the role

ColonialWebb is a full-service MEP (Mechanical, Electrical, and Plumbing) contractor with over 50 years of experience delivering comprehensive solutions to commercial customers across New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing.

What You Will Do

• Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads, both professional and personal as needed
• Assist two Business Unit Leaders (projects and service) in meetings, appointments and calendar management as requested
• Submit expense reports for the President, Industrial Group and other Hampton Roads leadership as needed
• Utilize company operating systems for keying payroll hours, job numbers and cost codes for the projects team
• Assist the Contracts Manager with license renewals (as requested) as well as assisting in new licensure requirements
• Maintain an organized filing system of both hard copy (if required) and electronic on the company document management system
• Uphold a strict level of confidentiality
• Work with Project Managers in facilitating permitting, inspections, closeout documents and various project-related functions as directed by the Hampton Roads project team

You Should Have

• High school diploma or equivalent; undergraduate degree preferred
• At least five years of professional experience; administrative experience preferred
• Excellent written and verbal communication skills
• Extreme proficiency with Microsoft Office Suite and Adobe Acrobat with the ability to learn Company-specific and new or updated programs and software (i.e., Penta, OnBase, etc.)
• Strong proofreading, editing, and writing skills—inclusive of proper grammar, usage, and spelling
• Ability to handle a dynamic and fast paced workload with the ability to work independently with minimal supervision
• Exceptional interpersonal skills that will aid in the ability to manage customer relationships (both internal and external), perceptions and expectations with a friendly and professional demeanor

Benefits

• Competitive salary range of $60k-$80k
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives