Executive Assistant

Description

The Exectutive Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Executive Assistant is an important link in the public relations and communication processes with parents and the community.

Responsibilities

• Maintain a professional front office, including fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner.
• Filing, copying, and faxing sensitive information.
• Ensure the main office, lobby, and family room are kept clean.
• Replenish instructional & office supplies.
• Serve as Point of Sale for lunch duty.
• Aid with student MBTA transportation: order, reorder, and deactivate as needed.
• Create, process, and distribute student and personnel documentation.
• Serve as school attendance coordinator; enter daily attendance in PowerSchool; activate automatic notifications for tardy and absent students.
• Serve as school Registrar; support enrollment and student records; process student transfers, request for transcripts/records.
• Maintain and uphold building safety systems in case of fire, lockdown, or other emergencies.
• Provide general administrative support to the Operations Manager, Head of School, Principal.
• Student Medical & Welfare: inform the school nurse and parent of emergencies with students; administer first aid when necessary, assisting with minor injuries and sickness.
• Other duties as assigned.

Qualifications

• Associates Degree with 1 year experience starting at $47,626, with a Masters Degree and 13 years of direct experience starting at $83,136 annually.