Executive Assistant

About the role

Own the executive calendars: Manage scheduling for five execs across multiple time zones, prioritize ruthlessly, and play the Tetris game of meeting requests, travel, board prep, and personal commitments.

Know each leader's preferences—how they like their day structured, who gets through, who doesn't—and protect their time accordingly.

Coordinate travel end-to-end: Book and manage domestic and international travel (flights, hotels, ground transport, visas), build itineraries that actually make sense, and handle last-minute changes with zero drama.

Run point on exec meetings: Set agendas, ensure pre-reads go out on time, manage notes and follow-ups, and chase down owners until action items actually close.

Stand up the cadence for board meetings, leadership offsites, all-hands, and recurring exec syncs so the company runs predictably.

Handle expenses, vendors, and the operational miscellany: Submit expenses, manage corporate cards, coordinate with vendors and venues, order what needs ordering, and make sure none of it is the reason an exec lost an hour of their day.

Plan exec events and offsites: Own logistics for leadership offsites, customer and partner dinners, recruiting events, and the occasional board dinner—budget, venue, agenda, run-of-show, the works.

Be a trusted second set of eyes: Read drafts, triage incoming requests, decline gracefully on an exec's behalf when appropriate, and surface what actually needs attention.

Treat everything you see—comp data, board materials, partnership negotiations, personnel decisions—with absolute discretion.

Qualifications

• 5+ years of experience as an Executive Assistant supporting at least one C-suite or senior VP leader at a fast-paced company.
• Demonstrated mastery of complex calendar management: you treat scheduling as a skill, not a chore, and you've kept multiple senior leaders on track through travel, board cycles, and overlapping priorities.
• Track record of handling confidential information with absolute discretion.
• Sharp written and verbal communication: you can draft a clean email on behalf of an exec, you can say "no" professionally on their behalf, and you know when to push back versus when to just figure it out.
• Extreme attention to detail and zero tolerance for things falling through the cracks.
• Strong fluency with the everyday operating tools: Google Workspace (especially Calendar and Gmail), Slack, Notion, expense platforms (Brex, Ramp, or similar), and travel booking tools (Navan, TripActions, or similar).
• Willingness to be reachable outside business hours when something actually needs you.