Executive Assistant

About the role

The Executive Assistant to the Chief Technology Officer (CTO) plays a central, high-impact role in coordinating and supporting the rapid growth of our global Technology, R&D, and AI Innovation organizations. This role requires exceptional organizational skills, communication abilities, and the ability to manage multiple priorities.

Responsibilities

• Represent the values, engineering culture, and innovative spirit of the product development organization to all internal and external stakeholders.
• Manage the CTO's calendar, proactively resolving conflicts and prioritizing technical reviews, product milestones, and strategic R&D sessions to align with company objectives.
• Keep track of important company deadlines and monitor the progress of related technical goals, providing cohesive coordination across product development teams.
• Handle all standard administrative duties for the CTO, including complex travel arrangements, expense reporting, social media, and high-priority correspondence.
• Maintain strict confidentiality and exercise utmost discretion regarding pre-release product roadmaps, proprietary designs, intellectual property, and strategic hires.
• Communicate and engage with stakeholders, acting as the primary point of contact for general inquiries, vendor proposals, finance updates, and R&D priorities on behalf of the CTO.
• Prepare executive briefing materials, board-level technical updates, and internal engineering communications to maintain transparency and momentum.
• Facilitate seamless collaboration between the CTO, executive peers, and cross-functional partners in clinical, regulatory, and commercial teams and external partners.
• Organize and coordinate high-level meetings including in-person onsites to help align on technical priorities and product plans.
• Build and refine operational workflows that improve efficiency within the product development organization and across the technology and new growth programs.
• Maintain clear documentation and organized reporting structures to support team accountability and visibility.
• Serve as an office leader for our corporate headquarters in Denver, managing day-to-day operations to cultivate a vibrant, collaborative workspace where our engineering and R&D teams can thrive.

Requirements

• 3-5 years of experience supporting C-level executives in high-growth environments, ideally within software, engineering, R&D, or fast-paced med tech companies.
• Expert in complex scheduling and sophisticated organizational communication, excited to leverage AI and automation to streamline workflows and optimize the CTO's time.
• Highly proficient in modern productivity suites (Microsoft 365/Google Workspace) and comfortable navigating project management tools (e.g., Jira, Asana, or SmartSheet) to maintain visibility across R&D initiatives.
• Strong ability to synthesize complex technical concepts, R&D data, roadmaps, and strategies, and assist in translating between executive strategy and technical roadmap to support clear, concise internal communications.
• Possess the emotional intelligence to navigate the unique dynamics of an engineering organization; must be able to handle sensitive conversations regarding proprietary technology and strategic ambiguity with absolute professionalism.
• Exceptional written and verbal communication skills, capable of drafting high-quality documentation, presentations, and correspondence that reflects the CTO's voice and vision.
• Comfortable operating with high autonomy in a fast-paced, evolving technical environment, consistently anticipating needs before they arise.
• Willingness to occasionally work late, across different time zones, and remain "on call" during weekends to support urgent travel logistics, scheduling shifts, or critical executive needs.

Compensation

The base salary range for this role varies by location and is aligned to market benchmarks. Candidates located in higher-cost labor markets, including California, Washington, New York, New Jersey, Connecticut, Massachusetts, and Washington, DC represent the middle to high end of the range, while candidates located in all other U.S. locations represent the low to middle end of the range. Final compensation is determined based on location, experience, skills, and internal equity. This role is eligible for a 10% target annual bonus, resulting in the following base salary and Total Target Compensation (TTC) ranges:

• Base Salary: $90,000 - $100,000
• Total Target Compensation (TTC): $99,000 - $110,000

Additionally, stock options, paid benefits, and employee perks are part of your total rewards. Working at Cleerly takes HEART. Discover our Core Values: H: Humility- be a servant leader E: Excellence- deliver world-changing results A: Accountability- do what you say; expect the same from others R: Remarkable- inspire & innovate with impact T: Teamwork- together we win

Don’t meet 100 percent of the qualifications? Apply anyway and help us diversify our candidate pool and workforce. We value experience, whether gained formally or informally on the job or through other experiences.