Executive Assistant

We need to output HTML fragment with sections: About the role? Actually we need to use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. The posting includes: About CycloKinetics (company description) maybe not needed as heading? The instruction: "Do NOT repeat the job title as a heading (the page already shows it)". We can have sections like About the role? The posting includes "Job Summary" and "Essential Job Functions & Responsibilities". Also "Minimum knowledge, skills, and abilities required". Also "Required Qualifications". Also "Physical Demands". Also "General". Also "Benefits". Also "EEO Statement". Also "FLSA Classification". We need to map to allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have content for Responsibilities (Essential Job Functions & Responsibilities). We have content for Requirements (Minimum knowledge, skills, and abilities required). We have content for Qualifications (Required Qualifications). We have content for Skills (maybe part of Minimum knowledge... but we could separate). We have Benefits. No explicit Pay or Schedule content (though schedule mentioned: full-time, on-site). That could be Schedule. The posting says "This is a full-time, on-site position". That's schedule info. So we can include Schedule section with that detail. Pay: not mentioned (no salary). So we should not include Pay section. About the role: maybe we can use Job Summary as About the role. That seems appropriate. We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. We should remove EEO Statement and FLSA Classification? Those are legal boilerplate; we should remove them. Also remove "General" maybe not needed. Also remove "Physical Demands"? That's not in allowed headings; but we could incorporate into Requirements? Probably better to omit as not requested heading. However we must preserve ALL substantive information; but we can only use allowed headings. If we omit Physical Demands, we lose info. But maybe we can embed within Requirements or Qualifications? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep that info somewhere. Since we cannot create new headings beyond allowed list, we could put it under Requirements or Qualifications as a

or

. Probably best to put under Requirements (or maybe a separate section like "Physical Demands" not allowed). So we need to incorporate that info into existing sections. Similarly "General" (based in Salt Lake City, Utah, on-site) could go under Schedule or About the role. We already have Schedule for full-time on-site. Location could be in About the role. We need to remove duplicated lines, boilerplate like "CycloKinetics is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug-Free Workplace." That's EEO boilerplate; remove. Also remove EEO Statement paragraph. Also remove FLSA Classification. We need to keep Benefits list. We need to format using

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to ensure we don't create empty sections. Let's extract content: About CycloKinetics (company description) and Job Summary. Job Summary: "The Executive Assistant (EA) provides high-level administrative support to the CEO and is responsible for managing the day-to-day coordination of the CEO's schedule, priorities, and commitments. This role requires a highly organized, proactive, and detail-oriented individual who can anticipate needs, exercise sound judgment, and work independently in a fast-paced environment. The EA serves as a key point of contact for internal and external stakeholders, facilitates effective communication, and helps ensure priorities and commitments are addressed in a timely manner. The EA works closely with the Chief of Staff and executive leadership team to coordinate schedules, information, and priorities across the organization. This is a full-time, on-site position that reports to the Chief of Staff." We can combine company description and job summary into About the role. Responsibilities: list of essential job functions. We'll turn each bullet into

• . The list includes many items; we need to preserve all. Let's list them: - Provide comprehensive, high-level administrative support to the CEO, anticipating needs and helping ensure priorities, commitments, and follow-up are effectively managed. - Manage the CEO's complex and frequently changing calendar, including scheduling and prioritizing meetings, resolving conflicts, coordinating with internal and external stakeholders, and proactively anticipating scheduling needs. - Coordinate all aspects of the CEO's domestic and international travel, including flights, accommodations, ground transportation, itineraries, travel documentation, and changes or issues that arise before or during travel. - Monitor upcoming commitments, deadlines, travel, and other priorities to proactively identify potential conflicts or needs requiring attention. - Adapt quickly to changing priorities and manage last-minute scheduling, travel, meeting, and logistical changes as they arise. - Prepare and submit the CEO's expense reports and maintain accurate supporting documentation. - Serve as a key point of contact for individuals and organizations seeking to engage with the CEO; communicate professionally with employees, board members, investors, government representatives, business partners, and other external stakeholders. - Work closely with the Chief of Staff, executive leadership team, directors, and other internal stakeholders to coordinate priorities, meetings, information, and activities involving the CEO. - Coordinate Board of Directors meetings and related activities, including scheduling, travel assistance, meeting and meal logistics, communications, and other administrative needs. - Support effective communication and coordination across departments by facilitating the timely exchange of information and following up on outstanding items as appropriate. - Manage confidential and sensitive executive, board, personnel, financial, and company information with discretion and sound judgment. - Coordinate company-related employee functions and special events as assigned. - Manage ongoing and ad-hoc projects and administrative initiatives on behalf of the CEO and Chief of Staff. - Assist in ensuring excellent organizational communication with staff and between departments to foster a positive company culture. - Provide support to the executive team as necessary, including scheduling and maintaining calendars, coordinating travel, and submitting expenses. - Work closely with C-Suite, Directors, and the Chief of Staff, offering administrative support on specific assignments. - Thoroughly understands, follows, and enforces all CycloKinetics policies and procedures along with applicable laws and guidelines for employee privacy, confidentiality, etc. - Implements and manages various ongoing and ad-hoc projects and tasks. - Will assist with running errands as needed. - Perform other duties as assigned. We need to ensure no duplication. Requirements: Minimum knowledge, skills, and abilities required list: - Highly organized with strong time-management skills and the ability to prioritize multiple deadlines. - Proactive and self-motivated with a demonstrated ability to take initiative and anticipate needs. - Strong interpersonal and communication skills, both written and verbal. - Tech-savvy and proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with knowledge of project management and scheduling tools. - Able to maintain discretion and confidentiality with sensitive information. - Comfortable working in a dynamic, fast-paced environment and shifting gears quickly when priorities change. - Friendly, professional demeanor with a service-oriented mindset. Qualifications: Required Qualifications: - 3 to 5 years of progressive experience in an executive or administrative support role, preferably supporting senior management. - Associate's or Bachelor's degree in Business preferred. - High School Diploma or the equivalent is acceptable with a minimum of 5 to 7 years of progressive experience in an executive or administrative support role, preferably supporting senior management. Physical Demands (we need to embed somewhere). Could add under Requirements as additional bullet points. Physical Demands content: - Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. - Must have the ability to lift and carry small to medium parcels, packages, and other items, to walk short distances, and drive on occasion to pick up materials/items. - This position is described as sedentary, exerting up to 5 to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. - This is a position with repetitive motion requirements. - Substantial movements (motions) of the wrists, hands, and/or fingers. - The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer monitor, and extensive reading. - Must have safe work habits and perform all duties in accordance with company safety policies and practices. - This position may occasionally require the use of eye protection. We can incorporate these as bullet points under Requirements (maybe a sub-list). Or we could create a separate section but not allowed. So we add them under Requirements. General: "This position is based in Salt Lake City, Utah, with work performed on-site." Already covered in Schedule (full-time on-site) and location maybe in About the role. Benefits list: we have many items. Benefits: - 15 Days of PTO - 12 Paid Holidays - Medical Insurance - Dental Insurance - Vision Insurance - Health Savings Account (HSA) - Flexible Spending Account (FSA) - 401(k) Savings Plan (including Roth options) - Basic Life Insurance - Dependent Life Insurance - Accidental Death and Dismemberment (AD&D) Insurance - Short-Term Disability (STD) - Long-Term Disability (LTD) - Employee Assistance Program (EAP) - Paid Parental Leave - ESOP Bonus Potential We should keep all. Now we need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Schedule. We might also include Skills? Could combine skills within Requirements; but we already have skills in Requirements. The instruction: "Prefer a few substantive sections over many thin ones." So we can omit Skills section. Now we need to ensure we don't include headings with empty content. Let's craft HTML:

  About the role

  CycloKinetics is advancing the next generation of high-performance propellants for aerospace and defense. Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance fuels and propellants across aviation, aerospace, and defense applications. We are a team of engineers, scientists, and operators driven by performance, innovation, and national security impact, focused on building scalable, domestic energy solutions that power the future of propulsion. CycloKinetics is based in Salt Lake City, Utah. We're looking for detail-oriented team members who pride themselves on solving problems while bringing positive energy and strong communication skills to the table. If this describes you, come join our team today and contribute to the success of our organization!

  The Executive Assistant (EA) provides high-level administrative support to the CEO and is responsible for managing the day-to-day coordination of the CEO's schedule, priorities, and commitments. This role requires a highly organized, proactive, and detail-oriented individual who can anticipate needs, exercise sound judgment, and work independently in a fast-paced environment. The EA serves as a key point of contact for internal and external stakeholders, facilitates effective communication, and helps ensure priorities and commitments are addressed in a timely manner. The EA works closely with the Chief of Staff and executive leadership team to coordinate schedules, information, and priorities across the organization. This is a full-time, on-site position that reports to the Chief of Staff.

  Responsibilities

  • Provide comprehensive, high-level administrative support to the CEO, anticipating needs and helping ensure priorities, commitments, and follow-up are effectively managed.
  • Manage the CEO's complex and frequently changing calendar, including scheduling and prioritizing meetings, resolving conflicts, coordinating with internal and external stakeholders, and proactively anticipating scheduling needs.
  • Coordinate all aspects of the CEO's domestic and international travel, including flights, accommodations, ground transportation, itineraries, travel documentation