Executive Assistant

About the role

The Executive Assistant provides high-level, administrative and operational support. This role serves as a trusted partner, enabling executive effectiveness through the management of complex schedules, coordination of cross-functional priorities, and oversight of seamless day-to-day operations. Success in this role requires exceptional judgment, discretion, proactive problem-solving, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate demonstrates strong emotional intelligence and a positive, approachable demeanor, fostering trusted partnerships and smooth collaboration across the leadership team.

Responsibilities

• Provide comprehensive administrative support ensuring alignment, efficiency, and effective use of executive time
• Manage challenging calendars, including scheduling meetings across multiple time zones and balancing competing priorities
• Coordinate travel arrangements, including itineraries, accommodations, and expense management
• Prepare agendas, presentations, reports, briefing materials, and executive communications
• Serve as a central point of contact for internal and external stakeholders, screening and prioritizing requests with professionalism and discretion
• Coordinate leadership meetings, off-sites, and conferences, including logistics, materials, and follow-up on action items
• Track deadlines, deliverables, and commitments to ensure timely execution of business priorities
• Maintain organized and secure filing systems, both digital and physical
• Handle sensitive and confidential information with the highest level of integrity and discretion
• Support internal and external events and special initiatives as assigned
• Identify opportunities to streamline administrative workflows and improve operational efficiency
• Monitor expenses, prepare expense reports, and support budget management as applicable
• Assist with project coordination and ad hoc initiatives to support regional leadership objectives

Requirements

Required

• Bachelor’s degree or equivalent combination of education and experience
• Proven experience supporting senior leaders in an Executive Assistant or similar role
• Exceptional organizational, time-management, and prioritization skills
• Strong written and verbal communication abilities
• Demonstrated professionalism and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, anticipate needs, and manage multiple priorities with minimal direction

Preferred

• Experience supporting a President, C-level executive, or senior leadership team
• Exposure to project management, operations, or business support functions
• Familiarity with scheduling, CRM, and collaboration tools
• Strong problem-solving skills with sound judgment and decision-making ability

Benefits

• Medical, dental and vision care coverage
• 401(k) savings plan with company matching – all starting on date of hire
• Tuition reimbursement, perks, and discounts
• Parental and caregiver leave programs
• Paid time off
• Flexible spending
• Short- and long-term disability
• Basic life insurance
• Business travel insurance
• Employee Assistance Program
• Global market strength and worldwide market share leadership
• HQ location earns LEED certification for sustainability plus a full-service cafeteria and workout facility
• Clarios has been recognized as one of 2026's Most Ethical Companies by Ethisphere (fourth consecutive year)

Clarios is the force behind the world’s most recognizable car battery brands, powering vehicles from leading automakers like Ford,