Executive Assistant

About the role

The Executive Assistant supports the Chief Operating Officer and designated direct reports across multiple lines of business at Church Pension Group (CPG), a financial services organization serving the Episcopal Church.

Responsibilities

• Manage complex calendars for the COO and senior staff, prioritizing meetings and preparing documents.
• Screen, prioritize, and route phone calls, emails, requests, and other communications.
• Prepare, proofread, edit, and format correspondence, reports, meeting materials, presentations, and other documents.
• Schedule and coordinate meetings, leadership team activities, and board-related meetings.
• Arrange domestic and international travel, lodging, transportation, itineraries, conference registrations, and related logistics.
• Process expense reports, invoices, purchase orders, reimbursements, and other administrative transactions.
• Maintain administrative calendars, contact lists, distribution lists, files, records, and other departmental information.
• Gather, organize, and distribute information and materials needed for meetings, reports, presentations, and routine administrative requests.
• Coordinate with internal departments and business units to collect information, schedule meetings, and support timely communication.
• Maintain organized electronic and paper files, records, documents, and reference materials.
• Assist with onboarding, space planning, supplies, technology requests, and other routine administrative needs for the COO’s office and supported senior staff.
• Provide administrative support for special projects and recurring activities.

Qualifications

• 10+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite leadership.
• Strong time management, organization, and prioritization skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and collaboration tools such as Teams and Zoom.
• Proactive, resourceful, and able to anticipate needs, solve problems, and drive tasks to completion with minimal oversight.

Benefits

• Medical (including Vision)
• Dental
• Core Benefits Automatically Provided To Eligible Employees
• Employer funded defined benefit pension plan (five year vesting)
• Employee Life Insurance
• Spouse and Dependent Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability (STD) coverage
• Long-Term Disability (LTD) coverage (elected as either pre-tax or after-tax)
• Business Travel Accident Insurance
• Worker’s Compensation
• Employee Assistance Program
• Retiree health insurance (eligible after 10 years)
• Retiree life insurance
• Elective Benefits Available To Eligible Employees
• 401(k) with matching contributions (immediate vesting)
• Flexible Spending Accounts (FSAs)
• Commuter Benefits
• New York’s 529 College Savings Program (NY State residents)
• Parental Leave available to eligible employees
• Time Off available to eligible employees: Vacation, Sick, Personal and Holidays