Executive Assistant

Key Responsibilities

• Provide direct administrative support to the EVP, Head of the TDO, including calendar management, meeting scheduling, travel coordination, and day-to-day support.
• Anticipate scheduling conflicts and help prioritize meeting requests, leadership commitments, and time-sensitive issues.
• Prepare and coordinate materials for meetings, leadership discussions, and business reviews.
• Support follow-up actions, reminders, and tracking of key deliverables and commitments.
• Handle sensitive and confidential information with professionalism and discretion.

Leadership Team Support

• Provide administrative support for the broader TDO leadership team, including calendars, meetings, and operating routines.
• Organize leadership meetings, offsites, and working sessions, including agendas, logistics, materials, and follow-up items.
• Help ensure meetings are well prepared, efficient, and supported with the right documentation.
• Aid in cross-leadership scheduling and coordination across multiple stakeholders and functions.

Meeting & Event Coordination

• Coordinate internal and external meetings, including room reservations, virtual meeting logistics, catering, visitor coordination, and related support.
• Prepare and distribute meeting materials, agendas, and pre-reads.
• Capture follow-up items as needed.
• Help maintain smooth execution of recurring leadership routines and key organizational events.

Travel, Expenses & Administrative Operations

• Manage travel arrangements and related logistics for the EVP and as needed, members of the TDO leadership team.
• Prepare and submit expense reports in a timely and accurate manner.
• Support invoices, purchase requests, and other administrative items as needed.
• Maintain organized records, files, and administrative documentation.

Communications & Coordination Support

• Support internal communications and coordination on behalf of the EVP and leadership team.
• Help draft, format, and distribute communications, presentations, and other leadership materials.
• Serve as a reliable coordination point across leaders, teams, and partner functions.
• Ensure requests, decisions, and follow-up actions are communicated and tracked appropriately.

Team & Organizational Support

• Support onboarding logistics for new team members, including scheduling, coordination, and administrative setup.
• Aid in organizational charts, distribution lists, team contact information, and other team administration needs.
• Create a well-organized and professional operating environment for the TDO leadership team.
• Take on additional administrative and coordination responsibilities as the TDO evolves.

About Us

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.