Executive Assistant

About the role

The Executive Assistant serves as the right‑hand person to the General Manager and SVP, Marketing + Experience for the North America region, managing prioritization of meetings, workload, and recommending effective meeting cadence for the NA Leadership team and external suppliers/retailers. The role requires a deep understanding of the business dynamics, departments, priorities, people, and strategies, along with excellent organizational and people skills, determination to make things happen, and initiative to thrive in a fast‑paced environment.

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!

Responsibilities

• Manage the General Manager’s calendar and inbox, ensuring effective time management by aligning with daily and weekly priorities.
• Determine GM priorities, make judgement calls on appointments and meetings to maximize reach and impact.
• Strategically use available meeting hours across multiple time zones, recommending efficiencies in meeting regularity and attendance.
• Proactively anticipate calendar conflicts as new priorities arise and adjust the schedule accordingly.
• Prioritize the inbox, ensuring pre‑reads and meeting agendas are received, action items are completed, and incoming requests are surfaced regularly.
• Manage the travel and expenses (T&E) budget, coordinate and book international trips and time with regional teams in store.
• Support global team gatherings and agendas, raise necessary POs and liaise with Global Finance for timely invoice processing.
• Assist in large‑scale North America corporate events (project management).
• Identify needs and create efficiencies for the General Manager; partner with global Executive and Administrative support to align priorities and calendar management; liaise with the Leadership Team to support.

Requirements

• 3+ years of experience providing administrative support to at least one key leader.
• Proficiency in Microsoft Office Suite.
• Proven ability to convey complex messages succinctly and convincingly.
• Exemplary written and verbal communication skills.
• Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive‑level communication and documents.
• Consistent ability to manage workload prioritization, long‑term projects, and urgency of immediate needs.
• Operate with a high level of emotional intelligence and integrity.

Benefits

• Generous staff discount usable on all products.
• Medical, dental, and vision benefits.
• Commuter benefits (pre‑tax).
• Flexible Spending Account (FSA).
• Employee Assistance Program (EAP).
• 401(k) with company match.
• Paid Time Off.
• Birthday PTO.

Pay

Base Salary Range: $80,000‑$90,000