Executive Assistant

Are you the person who keeps everything—and everyone—moving forward? We're looking for an Executive Assistant who thrives behind the scenes, stays two steps ahead, and brings organization, professionalism, and a people-first approach to everything they do. If you love turning busy days into smooth operations and being the trusted right hand that leaders rely on, we'd love to meet you!

Pay

$37.95–$44.60 per hour

Benefits

• Employer-paid health insurance (medical, dental & vision): 100% employee coverage and 80% dependent coverage
• 17 days of PTO, 11 paid holidays, and 8+ paid sick days (1 hour earned for every 30 hours worked)
• Retirement plan with a 6% employer match

Responsibilities

• Manage executive calendars and priorities, coordinating meetings, appointments, materials, agendas, and schedule changes to keep leaders prepared and organized.
• Serve as a trusted partner and key point of contact, anticipating needs, managing competing priorities, and facilitating communication with internal teams and external partners.
• Coordinate executive meetings, events, and travel, including logistics, agendas, presentations, meeting materials, notes, A/V needs, and travel arrangements.
• Drive strategic projects and executive initiatives, tracking deliverables, conducting research, compiling data, and ensuring projects move forward on time.
• Prepare high-level communications and materials, including presentations, reports, spreadsheets, correspondence, and other sensitive documents while maintaining the highest level of confidentiality and professionalism.

Requirements

• Bachelor's degree or a minimum of five (5) years of executive-level administrative experience.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills, including excellent grammar, editing, proofreading, and professional correspondence.
• Demonstrated experience managing complex calendars, travel and logistics, reports, competing priorities, and process improvements.
• Highly organized and detail-oriented, with demonstrated professionalism, discretion, confidentiality, sound judgment, and the ability to remain calm under pressure.

About Us

Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low-income individuals living in our communities by providing convenient access to high-quality, compassionate care. Clinics located in Auburn, CA and Grass Valley, CA.