Executive Assistant

Responsibilities

• Manage CEO’s calendar by scheduling meetings, travel, and activities.
• Cook up all executive meetings, preparing materials and resources.
• Prepare presentations, illustrations, reports, and documents for the CEO by gathering and consolidating information from a broad range of sources including peer-reviewed literature, internet searches, social media, and internal reports.
• Make travel arrangements for executive team including itineraries, contacts, and separation of personal from corporate expenses.
• Manage and maintain stockholder records, organize shareholder and board meetings.
• Lead all company events, corporate gifts and recognition award programs.
• Process, reconcile, and manage corporate/executive credit cards to ensure timely, accurate, and compliant financial reporting.
• Create and post announcements on company intranet.
• Handle occasional personal tasks that support executive efficiency.

Requirements

• Education: Bachelor’s degree in business administration or related field preferred.
• Experience: 5 years in an administrative role supporting executive management.
• Computer Skills: Highly proficient in Microsoft Office (Excel, Outlook, PowerPoint, Visio, Word), and virtual meeting tools (Teams); basic video editing and graphics skills (Adobe Creative Suite) are a plus.
• Excellent writing, editing, and verbal communication skills for both internal and external audiences.
• Ability to proactively anticipate leadership and business needs.
• Professional presence, handling sensitive information with integrity and discretion.
• Availability to work on-site in Ann Arbor, Michigan during normal business hours.
• Demonstrates Cayman’s Core Values – Integrity, Collaboration, People, Learning, and Excellence.