Executive Assistant

Hybrid role (3 days/week in office) at our Portland, Oregon or Vancouver, Washington offices. Candidates must reside within commutable distance of that location or be willing to relocate.

About the role

Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system. As a member of the Infrastructure, Security, and Operations team, our Executive Assistant I provides high-quality executive administrative support and serves as a trusted operational partner to senior leaders, helping manage priorities, communications, schedules, materials, and follow-through across a complex business environment — all in service of creating an economically sustainable health care system.

Responsibilities

• Provide comprehensive executive support, including drafting, editing, proofreading, formatting, and preparing routine and non-routine correspondence, reports, presentations, meeting materials, and memoranda
• Manage executive communications and stakeholder interactions, using sound judgment to prioritize requests, route inquiries, resolve routine matters, and escalate issues appropriately
• Manage follow-up communications, records, scheduling, office coordination, and workflow organization, ensuring timely response, prioritization, and appropriate handling of sensitive information
• Prepare meeting agendas, capture key decisions and action items, distribute follow-up materials, and support executive, leadership, and Board-related meetings when applicable
• Maintain accurate records of expenses and compile expense reports
• Support budget, expense, invoice, and operational reporting processes by preparing, organizing, and maintaining related information and records
• Strategically manage executive calendars, leadership meeting cadence, travel logistics, and related arrangements, balancing priorities and anticipating scheduling needs
• Draft and initiate correspondence, memoranda, reports, and presentation materials on behalf of or in support of the executive, using appropriate tone, discretion, and context
• Coordinate special projects and executive priorities, including meetings, conferences, events, presentations, reports, research, data compilation, and follow-up tracking; partner with stakeholders to ensure timely completion
• Collaborate as a member of the Administrative and Executive Assistant team, working in concert with supported executives
• Provide backup support to other administrative team members as needed

Requirements

• 7+ years of increasingly responsible executive administrative experience supporting senior leaders, or an equivalent combination of education and experience
• Proficiency in Microsoft Office applications and collaboration tools, including Outlook, Teams, Word, Excel, and PowerPoint
• Strong written communication, editing, and business grammar skills, with the ability to prepare polished executive-level materials
• Comfort working with basic financial, budget, expense, and reporting information

Skills

• Strong interpersonal skills with the ability to build collaborative relationships across all levels of the organization
• Ability to make sound, independent decisions and exercise initiative with confidence
• Solid understanding of corporate organization and structure
• Experience using modern productivity tools, including AI-enabled tools where appropriate, to improve organization, communication, efficiency, and decision support in professional settings highly desired

About Cambia

Working at Cambia means being part of a purpose-driven, award-winning culture built on trust and innovation anchored in our 100+ year history. Our caring and supportive colleagues are some of the best and brightest in the industry, innovating together toward sustainable, person-focused health care.

Benefits

• Medical, dental and vision coverage for employees and their eligible family members, including mental health benefits
• Annual employer contribution to a health savings account
• Generous paid time off varying by role and tenure in addition to 10 company-paid holidays
• Market-leading retirement plan including a company match on employee 401(k) contributions, with a potential discretionary contribution based on company performance (no vesting period)
• Up to 12 weeks of paid parental time off (eligibility requires 12 months of continuous service with Cambia immediately preceding leave)
• Award-winning wellness programs that reward you for participation
• Employee Assistance Fund for those in need
• Commute and parking benefits

Pay

Pay ranges vary based on the candidate's work location. The expected hiring range depends on skills, experience, education, and training; relevant licensure/certifications; and performance history.

• Oregon and Washington: The expected hiring range is $62,900 - $85,100, the full salary range is $59,000 - $97,000, and the bonus target is 5%

Schedule

Hybrid role requiring 3 days per week in the office. We are happy to offer work-from-home options for most of our roles, provided employees have a wired internet connection that is not satellite or cellular with a minimum upload speed of 5Mb and a minimum download speed of 10Mb.