Executive Assistant

About the Role

Bumble Bee Foods is seeking a dynamic and detail-oriented professional to serve as the Executive Assistant to the CEO. This highly visible role combines three key areas: CEO executive support, office management, and workplace experience leadership. The position provides executive-level administrative support while overseeing the day-to-day operations of the San Diego headquarters and fostering a productive, professional, and welcoming workplace environment. The successful candidate will act as a strategic business partner to the CEO and senior leaders, driving organizational effectiveness, executive alignment, and execution of key business priorities.

This role is primarily onsite at the San Diego headquarters, with flexibility required based on executive and business needs. It reports day-to-day to the Director of Human Resources and works directly with the CEO as a key partner to the Executive Leadership Team.

Responsibilities

Executive Support to the CEO

• Manage the CEO’s complex calendar, meetings, travel, and priorities while proactively resolving conflicts and balancing competing demands.
• Coordinate complex domestic and international travel arrangements, including multi-country itineraries, accommodations, ground transportation, time-zone considerations, and contingency planning.
• Anticipate executive needs, monitor key commitments, and ensure follow-through on critical priorities.
• Serve as a trusted liaison between the CEO, Executive Leadership Team, Board of Directors, employees, customers, investors, and external business partners.
• Manage confidential communications, correspondence, reports, presentations, and other executive materials with discretion and professionalism.
• Coordinate Executive Leadership Team meetings, leadership off-sites, strategic planning sessions, and company-wide meetings.
• Represent the CEO in meetings and interactions, communicating priorities and ensuring follow-through on commitments.
• Exercise sound judgment and discretion in handling sensitive, time-critical executive matters.
• Serve as a primary point of contact for board members regarding meeting logistics, travel arrangements, and administrative support.
• Provide highly responsive support to executive priorities, including coordination across multiple time zones and occasional schedule flexibility for global operations.
• Support special projects and administrative initiatives on behalf of the CEO and Executive Leadership Team.
• Coordinate across Bumble Bee’s global footprint, including international teams and stakeholders.
• Perform other duties and special assignments as needed.

Office Management & Workplace Operations

• Serve as the primary point of contact for office operations, facilities management, vendors, and workplace-related services.
• Oversee office maintenance, equipment, supplies, inventory, and vendor relationships to ensure efficient daily operations.
• Coordinate interactions with building management, security services, maintenance providers, and other external service partners.
• Manage office budgets, invoices, purchase orders, contracts, and administrative expenses as assigned.
• Ensure a professional, organized, and welcoming office environment for employees, customers, board members, and visitors.
• Champion a positive workplace culture by supporting employee engagement activities and fostering an inclusive environment.
• Coordinate executive visits, customer meetings, leadership gatherings, and other hosted events at headquarters.
• Plan and execute employee events, company meetings, celebrations, and culture-building activities.
• Support employee onboarding by coordinating workspace setup, office orientation, and related resources.
• Maintain office policies, procedures, and operational practices that support a productive and compliant workplace.
• Coordinate office access, security protocols, emergency preparedness efforts, and facility-related projects.
• Respond to urgent operational issues and business needs with sound judgment and problem-solving skills.
• Partner with Human Resources, Finance, IT, and other departments to support organizational initiatives and operational needs.
• Assist with company communications, town halls, leadership presentations, and executive events.
• Identify opportunities to improve administrative processes, office procedures, and operational efficiency.

Qualifications & Skills

• Bachelor’s degree in business administration or a related field.
• 5-10 years of progressively responsible executive support experience, including direct support of a CEO, President, Founder, or other senior C-suite executive; consumer products or manufacturing experience preferred.
• Experience supporting global organizations or coordinating across multiple time zones preferred.
• Demonstrated experience coordinating executive meetings, leadership off-sites, board meetings, or corporate events.
• Demonstrated success in supporting C-suite executives and managing complex priorities.
• Ability to operate independently, exercise sound judgment, and manage sensitive, time-critical matters with minimal direction.
• Exceptional organizational and multitasking skills with a focus on prioritization.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in managing confidential matters.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Word, Concur for travel and expense management, and collaboration technologies.
• Strong interpersonal skills for collaboration and stakeholder engagement.

The ideal candidate is a seasoned executive support professional who anticipates needs, exercises sharp judgment, and executes flawlessly in a fast-paced environment. They will take pride in championing Bumble Bee’s culture and making the San Diego headquarters a welcoming, professional, and engaging place for employees, guests, and partners.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• HSA & FSA options.
• Life insurance and disability insurance.
• Other voluntary benefits.
• Paid time off, sick-flex time, and 12 company-paid holidays.

Pay

The pay range for this role is $85,000 – $100,000 annually, with eligibility for an annual bonus based on company performance. Compensation will match the level of knowledge, education, skills, and experience applicable to the position.

About Bumble Bee Seafoods

The Bumble Bee Seafood Company is passionately pursuing its purpose of feeding people’s lives through the power of the ocean. As an iconic 125-year-old fishing company, Bumble Bee consistently delivers delicious, healthy, and affordable food to consumers while working to protect the ocean and those that rely on it. The company is committed to connecting the world to the ocean by re-defining sourcing, producing, and enjoying products from and inspired by the ocean.

Bumble Bee’s full line of seafood and specialty protein products are marketed in the U.S., Canada, and over 50 markets globally under leading brands including Bumble Bee®, Brunswick®, Clover Leaf®, Snow’s®, and Beach Cliff®.