Executive Assistant

About the role

Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.

Responsibilities

• Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise.
• Understand the nature of our firm’s work, how the leadership team functions, and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally.
• Cook up travel bookings and process expenses.
• Understand and prioritize Partners’ time to ensure they are well-positioned to excel and remain nimble to adjust as needed.
• Build strong rapport with Partners and client contacts.
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed.
• Prioritize and manage multiple projects simultaneously and follow through on all associated details.
• Participate in continuing education and training opportunities provided by the firm.
• Possess keen awareness of business strategies and act as project manager where necessary for your Partners’ client teams, coordinating specific team assignments and projects.
• Identify and execute areas of improvement and increase administrative efficiencies.
• Proof documents, edit presentations and assist with other preparations for Partners’ meetings.
• Provide support and coverage to the Office Manager or other administrative staff as needed.
• Maintain strong internal relationships with the U.S. and international Brunswick teams.

Requirements

• Minimum seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Strong project management experience
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Resourceful, problem solver
• Always maintain professionalism, specifically when dealing with senior business figures
• Possess a “think on your feet” ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Take on challenges readily and bring a truly proactive approach to duties
• Swift to adapt to various personalities and situations
• Bachelor’s Degree preferred
• Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems.

Qualifications

• Knowledge, Skills, and Abilities

Skills

• Knowledge, Skills, and Abilities

Benefits

The successful applicant will be eligible for the following compensation and benefits package:

• Base Pay: The annual base compensation range for this role is $90,000-$115,000. The base pay offered will be determined by factors including experience, skills, training, office location, certifications, and education.
• Bonus Eligibility: Annual discretionary bonus contingent upon individual and firm-wide performance.
• Benefits: Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Commuter Benefits. Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays. Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting.
• Office Policy: At Brunswick, our work is a craft that thrives in teaching environments – whether in our offices or on-site with clients – through real-time observation, collaboration, human connection, clear guidance and by challenging one another to keep getting better. Our policy is that our team members are in person – either in the office or on-site with clients – at least four days each week.